Workplace Experience Coordinator

Job Description

Job Description

We are looking for a proactive Workplace Experience Coordinator (Part Time) to support daily office operations and provide a welcoming, organized environment for employees and visitors in Los Angeles, California. This is a Contract position expected to run for more than 30 days, with the potential for extension, and it requires onsite coverage three days per week. The ideal candidate brings strong communication skills, sound judgment, and a resourceful approach to handling workplace needs while keeping front-office and administrative tasks running smoothly.

Work Schedule:

Tuesday, Wednesday, Thursday

8:00 AM – 5:00 PM (Lunch: 12:00 PM – 1:00 PM)

Responsibilities:

• Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support.

• Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally.

• Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise.

• Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support.

• Scan, sort, and manage physical and digital documents to maintain accurate and accessible records.

• Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution.

• Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently.