Accounting Technician

Senior Accounts Payable Clerk IV

While we don't have airplanes at SAIF, we do need someone with the precision of an air traffic controller. This role is at the heart of our accounts payable teammanaging multiple priorities, navigating a fast-paced environment, keeping everything running smoothly and on time. If you're energized by variety and enjoy being the go-to expert, our senior accounts payable clerk IV position may be a perfect fit.

Accuracy is the name of the game in SAIF's accounting department. You'll take the lead to provide training to teammates, research and resolve complex accounts payable issues, and act as administrator to our corporate credit card program, just to name a few.

Since you'll work with all corners of the company and customers outside of it, fostering great customer service and building strong relationships with your team and business partners will be key to your success.

We're looking for someone with five or more years of progressively responsible accounts payable experience. Prior experience leading, training, and providing work direction to others is preferred. See the job description for more details.

If you're ready to apply your accounting expertise in a role where you can lead, solve, and support, while contributing to a company that makes a positive impact, apply today.

Responsibilities

• Lead and provide direction to the accounts payable team in processing all incoming invoices, expense reimbursements, and supplier setup and maintenance. Ensure accuracy, timeliness of payment, and compliance with SAIF's policies and industry standards.
• Prepare monthly task schedule for the team to ensure adequate coverage and equal workload.
• Facilitate onboarding new accounts payable team members, provide training, and help staff develop skills through mentoring and coaching.
• Investigate and resolve complex accounts payable and supplier-related issues, applying sound judgment and analytical skills.
• Coordinate with Accounts Payable team to identify, compile, and submit settlement runs as required, including daily claims electronic payments.
• Review and compile procurement card run weekly.
• Assist with processing returned ACH payments and update entries in SAIF's financial system.
• Serve as primary contact for technical questions related to AP processes and procedures.
• Administer the corporate credit card program, including card issuance, closure, dispute resolution, and inquiries.
• Manage month-end closing for accounts payable.
• Monitor and process commission payments, including bi-annual resolution of Producer/Agent payments on hold.
• Analyze data and reconcile assigned general ledger accounts, identifying and correcting exceptions through journal entries.
• Prepare and file 1099 reports with the Internal Revenue Service (IRS) and State of Oregon, ensuring compliance with all regulatory requirements and managing responses to IRS inquiries and negotiating abatement of penalties.
• Monitor regulatory changes and recommend and implement procedure or form changes.
• Manage W-9 communications with suppliers and respond to related inquiries.
• Conduct audits in financial system to ensure proper approver role assignments and optimize workflow efficiency.
• Manage the lifecycle of electronic AP documentation ensuring compliance with retention schedules for filing, storing, and destruction in accordance with retention schedules.
• Lead efforts in financial system upgrades and testing for AP, collaborating with IT to troubleshoot causes and solutions to the problem.
• Stay current on industry best practices and trends in accounts payable including employee expense reporting.
• Manage and update AP policies and procedures, recommending improvements to leadership and driving implementation.
• Identify uncashed checks, validate ownership with external customers, and manage reissuance processes, including updating FSI and internal workbook to track due diligence.
• Coordinate and compile documentation for internal and external auditors, ensuring accuracy and timely delivery.
• Review and prepare independent contractor data for HR partners to file with the Department of Justice.
• Oversee supplier data integrity by reviewing and deactivating outdated supplier records.
• Assist with troubleshooting and correcting integration and workflow failures.
• Serve as Business Continuity contact for AP team.
• Administer and update cost center approval roles in SAIF's financial system, maintaining accurate and efficient approval hierarchies.
• Generate financial reports for business partners.
• Support and participate in cross-divisional projects, meeting defined timelines.
• Provide performance feedback on team members to the supervisor, supporting team development and accountability.
• Provide an excellent customer experience by responding to inquiries promptly according to SAIF guidelines while completing work thoroughly and accurately. Develop and maintain relationships with business partners.
• Explore diverse perspectives and consistently behave sensitively toward differences in cultural norms, expectations, and ways of communicating. Work effectively with others who have different perspectives, backgrounds, and/or work styles.

Qualifications

• Five or more years of progressively accounts payable experience. Demonstrated ability to lead, mentor, and provide guidance to team members is desired.
• Prior experience using Workday for financial operations is preferred.
• High School graduation or equivalent, an associate's degree preferred.
• Other combinations of skills and experience may be considered.

Next Step

To receive consideration, please submit your resume with a cover letter by the close of this recruitment. We want your submission to count, so be sure it's complete.

This recruitment will close on Thursday, July 3, 2025. If a sufficient number of qualified applications are received this recruitment may close early.

Typical hiring range: $56,844 - $66,875. The pay range for this position is annually based on a full-time schedule. Actual compensation will be determined using factors such as experience, skills, training, certifications & education.

SAIF provides a wide range of benefits to employees who work at least 20 hours per week, including health care, retirement savings plans, paid time off, and more. For additional information about SAIF's total rewards, visit our website.

We provide preference to qualifying and disabled veterans. For more information please visit.

Since 1914, SAIF has been taking care of injured workers, helping people get back to work, and keeping rates low by focusing on workplace safety. Together with our partners, we strive to make Oregon the safest and healthiest place to work.

SAIF is an Equal Opportunity Employer that values diversity in its workplace.