Facility Operations Specialist

Agency Oregon Department of Education Position Title Facility Operations Specialist Salary $4,738 – $7,247 ($5,067 - $7,751 PERS) Position Type Permanent, Full-time, Non-Exempt We are seeking a Facility Operations Specialist to join our Office of Finance and Administration at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU). This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office. What you will do! Coordinate agency-wide facilities management, including coordination of staff moves, managing archived materials, and surplus services. Additionally, this position oversees the Agency's Safety Committee, manages ergonomic assessments for employees, assists manager in planning and problem-solving facilities issues, and recommends policy and standards for agency operations. Represents ODE at all Capital Construction Projects at the School for the Deaf. This position offers a positive, collaborative working environment, encouragement to learn and grow, and the chance to participate in direct improvements to the OSD campus. Typical duties include: Responding to requests for facilities service at PSB Coordinating onsite construction for OSD Leading safety activities for ODE Keeping electronic records, documentation, and reports up to date and submitted on time. Minimum Qualifications (required) A bachelor's degree in building construction, industrial engineering or related field AND one year of experience planning, scheduling, or coordinating facility system maintenance and construction projects; OR Four years of experience planning, scheduling or coordination facility system maintenance or construction projects. Preferred Skills & Knowledge (Desired Attributes) Facilities Coordination: Demonstrated experience coordinating facilities operations, maintenance requests, or capital construction projects, preferably in a government or public sector setting. Deaf Culture Awareness: Experience working or collaborating with the Deaf community, Deaf-serving organizations, or in settings requiring Deaf Culture awareness; ASL proficiency is preferred but not required. Workplace Safety: Experience applying workplace safety practices, such as OSHA compliance, ergonomic assessments, emergency or evacuation planning, or safety committee participation. Technical Systems: Experience using computerized maintenance management, asset management, or similar work order and tracking systems to manage requests or maintain records. Priority Management: Experience managing competing priorities across multiple concurrent projects, service requests, or deadlines Communication and Collaboration: Experience preparing written materials such as procedures, plans, or reports, and coordinating with internal staff, vendors, contractors, or partner agencies. Our Agency Mission and Office Culture: The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system. The Business Services Unit (BSU) provides services related to ODE facilities management and oversight, building security practices, mail services, and other general office supports as necessary. It includes the Process and Organizational Excellence Team to improve the operational effectiveness of programs and processes that affect all of ODE. BSU coordinates emergency management for ODE and provides school safety technical assistance for public schools and districts in Oregon. Application Resources & Information: Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting to have the preference considered. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage. The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process. Additional Information: The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity. Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time. The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet the qualifications of this position. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. #J-18808-Ljbffr State of Oregon