Office Manager

Executive AssistantOur growing client in Birmingham, has an immediate need for an Executive Assistant with experience supporting C Level executives. This is a direct hire role in a fast paced environment offering a competitive salary and excellent benefits and perks!Responsibilities:Prepare communications, expense reports, making reservations for travel, arranging detailed plans and meeting agendas.Work closely with the C-Suite to ensure they are well informed of upcoming commitments and responsibilities.Conduct research, compile data, and present to the other department leaders.Maintain and organize confidential corporate files and records.Plan and attend team meetings and prepare summaries as needed.Complete special projects by establishing objectives, determining priorities, monitoring progress and problem solvingCoordinate executive communications, including taking calls, responding to emails and interfacing with clientsPrepare internal and external documents for team members and industry partnersSchedule meetings and appointments and manage travel itinerariesArrange corporate events to take place outside of the work placeMaintain an organized filing system of paper and electronic documentsDevelop and sustain a level of professionalism among staff and clienteleRequirements:Minimum of 4+ years of experience as an assistant reporting directly to senior managementAdvanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and softwareProficiency in collaboration and delegation of dutiesStrong organizational, project management and problem-solving skills with impeccable multi-tasking abilitiesExceptional interpersonal skillsFriendly and professional demeanor