Office Manager

Posting Expires: 8/31/2026 Salary Range: $21.33-$26.44 General Description and Classification Standards: The role oversees the daily operations of the Department of Finance’s Office of Revenue. Key responsibilities include coordinating office activities, ensuring efficient operations, managing expenditures, maintaining budgetary records, and preparing reports. This position provides primary administrative support to Revenue Directors and reports directly to the Revenue Chief. It involves participating in departmental initiatives, special projects, and process improvement efforts while managing purchasing, equipment maintenance, and AIM/DEAM requests. The position is non-supervisory and requires a high level of independence and collaboration Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. General Office Management: Oversee daily paperwork and office operations. Perform complex clerical tasks and prepare detailed reports. Manage office operations, policies, and procedures to ensure efficiency. Schedule routine maintenance of office equipment and resolve equipment issues. Coordinate and ensuretimelypayment of invoices. Administrative Support: Prepare and generate correspondence, reports, memoranda, and forms. Assemble background materials, prepare agendas, and document meeting action items. Maintain administrative filing systems, including confidential records. Coordinate and schedule meetings and appointments for leadership as needed. Assistwith travel arrangements and supply inventory for the office. Customer Service & Collaboration: Establish andmaintaineffective working relationships with employees, officials, and the public. Respond to open records requests and public inquiries, directingthemas necessary. Collaborate on inter-departmental teams and contribute to process improvement initiatives. Participate in event planning and departmental functions. Technical & Analytical Work: Create graphs and charts to communicate statistical data effectively. Monitor assigned projects and track progress to completion. Manage designated Oracle responsibilities, ensuringtimelyandaccuratedata input. Troubleshoot and resolve process inefficiencies with analytical skills. ***May perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list. Knowledge of Microsoft Office, especially Excel. Ability to compose, edit, and proofread various forms of correspondence. Ability to work independently while meeting deadlines. Skilled in prioritizing tasks and managing competing demands. Detailed-oriented with excellent organization skills. Proven ability to multi-task and manage time effectively in a fast-paced environment. Adept at delivering customer satisfaction and maintaining high-quality work standards. Proactive, adaptive, and results driven. Analytical and resourceful in troubleshooting and improving processes. Minimum Qualifications: Education and Experience - *Bachelors Degree: Business, Public administration, or a related field. 3-5 years of progressive experience in secretarial, clerical, or administrative roles. Licensures and Certifications - Preferred Requirements - Work Environment: In-Office Lifting Requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. #J-18808-Ljbffr