Central Office Clerk

Central Office Clerk

The University of Southern Mississippi is currently accepting applications for the position of Central Office Clerk.

Position Details


Location
Hattiesburg


118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States


Division
Residence Life


Position Type
Staff


Employment Status
Full Time


Grant Funded
No


Salary Range
11.88 - 12.71


Pay Grade


N02

Posting Close Date
August 3, 2026


Special Instructions to Applicants Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).
Job Summary Performs general clerical and administrative duties for the Department of Housing and Residence Life, including mail distribution, routing telephone calls, assisting customers, and billing support.

Primary Duties and Responsibilities

1. The candidate will perform general office duties, including answering phones, managing mail, and assisting visitors. They will also screen calls, respond to emails, and verify long-distance charges. Additionally, they will serve as a notary and provide proof of residency for students.
2. Responsible for ordering and auditing supplies for the department, including office supplies, forms, and technology equipment. They will use the university's purchasing card and reconcile all transactions in SoarFin, adhering to university purchasing policies.
3. Manage various administrative tasks related to student housing assignments, including reviewing room condition reports, verifying student information in PeopleSoft, adjusting student accounts, responding to student inquiries, and managing the list of non-enrolled students.
4. Assists students with the application, cancelation, self-assignment, work order and other processes.
5. Serves as department representative and provides all necessary information for census purposes.
6. Responsible for catering orders for Housing functions as requested. Responsible for making reservations of Housing and Residence Life common rooms, classrooms, and breezeway for student groups, faculty and staff partners. Assists in making travel arrangements for departmental staff including booking hotel rooms and flights as requested.
7. Performs additional duties as assigned.

Minimum Qualifications High school diploma or general education degree (GED); one year related experience and/or training in office management, administrative assistance or combination of education and experience.
Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite and ability to learn new software quickly..
• Attention to detail, accuracy, and the ability to prioritize tasks and meet deadlines are essential.
• The ideal candidate possesses excellent verbal and written communication skills, interacts effectively with diverse groups, collaborates seamlessly with team members, and handles confidential information with the utmost discretion.
• Highly organized, able to manage multiple tasks, and demonstrates flexibility, adaptability, initiative, and a willingness to work flexible hours, to include some nights and weekends for department or campus events.

Preferred Qualifications Two years of related experience and/or training in office management, administrative assistance or combination of education and experience.

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.


We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.