Administrative Assistant

Job Description

Job Description

Description:

Company Overview

Med Mart is a local medical equipment and supply company and one of the region’s largest mobility solutions providers. Family owned and operated for more than 30 years, we serve customers throughout the Greater Cincinnati and Dayton areas, including our Evendale and Kettering locations. Our mission is to help individuals maintain independence and improve quality of life through accessible healthcare products and mobility solutions.

Job Summary

We are seeking a highly organized, dependable, and proactive Administrative Assistant to support our leadership team and help keep day-to-day office operations running smoothly. This position is ideal for someone who enjoys staying organized, keeping track of details, following up on outstanding items, and helping projects move forward. The Administrative Assistant will provide direct administrative support to company leadership while also assisting with a variety of office, HR, marketing, and operational tasks.

The right person will be comfortable working in a fast-paced environment where priorities may change throughout the day and will be someone who can take initiative, communicate effectively, use technology and AI tools to work more efficiently, and help make sure important tasks do not fall through the cracks.

Responsibilities

• Provide day-to-day administrative support to company leadership, including calendar coordination, correspondence, reminders, and follow-up.
• Help organize priorities, track outstanding tasks, and ensure action items are followed through to completion.
• Assist with communication and coordination between leadership, employees, vendors, and other departments.
• Prepare correspondence, reports, spreadsheets, and other materials using Microsoft Office, including Word, Excel, and Outlook.
• Maintain organized electronic and paper filing systems.
• Assist with general office operations, including supply ordering, document organization, and other administrative needs.
• Assist with basic HR administrative functions, including interview scheduling and screening, onboarding paperwork, employee files, and document tracking.
• Help coordinate light marketing activities, such as gathering information, organizing materials, taking product photos, communicating with vendors, and assisting with project follow-up.
• Potentially assist with Amazon and other e-commerce administrative tasks, including product information, listings, order-related coordination, or account maintenance.
• Use AI-powered tools to assist with drafting, organizing information, research, task management, communication, and other administrative functions.
• Identify opportunities to use technology and AI to improve efficiency, organization, and workflow.
• Assist leadership with adopting practical AI tools and processes that support day-to-day operations.
• Respond professionally to phone and email inquiries while maintaining confidentiality.
• Help identify administrative needs and opportunities to improve organization and workflow.
• Assist with additional projects and operational tasks as needed.

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off

Work Location: In person

• Previous administrative assistant, office assistant, executive support, or similar experience.
• Strong organizational skills and attention to detail.
• Demonstrated ability to manage multiple priorities and follow tasks through to completion.
• Comfortable working independently and taking initiative.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and general office technology.
• Comfortable using AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to improve productivity and support administrative work.
• Willingness to learn and adapt to new technology.
• Professional judgment and discretion when handling confidential information.
• Experience with HR administration, marketing coordination, e-commerce, or Amazon Seller Central is preferred.
• Customer service or front desk experience is a plus.