Administrative Assistant

Recruit, Staff, Hire, LLC

Metairie, LA

Order: 1288198

Order Type : DirectHire

Position Summary: 50K

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties.

Reporting Relationship:

Reports directly to the VP of Finance & Controller

Essential Functions/Responsibilities:

Meets assigned target dates and objectives; helps ensure that department quality, service, and productivity standards are met

Providing excellent customer service to both internal and external customers

Prepares business correspondence, memorandums, forms, and various reports

Courteously handles incoming telephone calls, mail, faxes and sets up department meetings and lunches as directed by, VP of Finance & Controller and VP of Information Technology

Circulate minutes for approval to Board and Committee members

Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller

Performs bank transfers, monitors and reports bank balances daily

Serves as an Administrator for the banking platform and responsible for ensuring that roles and responsibilities are up to date

Works cooperatively with the bank personnel on any banking related issues

Maintains check books in Excel for all companies daily

Input and maintain the logging and collection of letters of credit for reinsurance Sets up and maintains accounting files, transfers files to off-site storage, as necessary, and requests off-site storage files from Vendor

Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary

Prints all operating checks and obtains second signature approval, if needed

Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely

Processes and notifies the department of updates to Finance Department Accounting Manual

Provides assistance to independent auditors, as needed

Brings all filings to be mailed by certified mail to the post office

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Vacancy posted 4 days ago

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