Administrative Assistant

Recruit, Staff, Hire, LLC

Metairie, LA

Order: 1288198

Order Type : DirectHire

Position Summary: 50K

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties.

Reporting Relationship:

Reports directly to the VP of Finance & Controller

Essential Functions/Responsibilities:

Meets assigned target dates and objectives; helps ensure that department quality, service, and productivity standards are met

Providing excellent customer service to both internal and external customers

Prepares business correspondence, memorandums, forms, and various reports

Courteously handles incoming telephone calls, mail, faxes and sets up department meetings and lunches as directed by, VP of Finance & Controller and VP of Information Technology

Circulate minutes for approval to Board and Committee members

Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller

Performs bank transfers, monitors and reports bank balances daily

Serves as an Administrator for the banking platform and responsible for ensuring that roles and responsibilities are up to date

Works cooperatively with the bank personnel on any banking related issues

Maintains check books in Excel for all companies daily

Input and maintain the logging and collection of letters of credit for reinsurance Sets up and maintains accounting files, transfers files to off-site storage, as necessary, and requests off-site storage files from Vendor

Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary

Prints all operating checks and obtains second signature approval, if needed

Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely

Processes and notifies the department of updates to Finance Department Accounting Manual

Provides assistance to independent auditors, as needed

Brings all filings to be mailed by certified mail to the post office

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Administrative Assistant in Metairie, LA vacancy

REMOTE Administrative Professional
...content provided, light editing required) Design simple graphics for emails, social media, and event promotions Provide general administrative support as needed Support 4–5 in-person events per year (setup, registration, and on-site coordination) Qualifications Strong...
Suggested
Hourly pay
Remote work
Flexible hours
Nashville Public Radio
Metairie, LA
1 day ago
FULL-TIME ADMINISTRATIVE PROFESSIONAL
...and secretarial support services including the direction of administrative duties for a specific person or group (e.g. company executive... ...and work history Supervisory Responsibility The Administrative Assistant position does not have any supervisory responsibility. Work...
Suggested
Full time
Casual work
Work at office
Monday to Friday
Afternoon shift
Wholesale Electric Supply Co Of Hou
Metairie, LA
1 day ago
Administrative Assistant
...The Administrative Assistant is responsible for a variety of functions, such as IT, payroll, and other general administrative duties. They also assist with the corporate safety program and benefits administration of the facility. Answers and direct phone calls....
Suggested
Apprenticeship
Work experience placement
Work at office
Immediate start
Flexible hours
Carrix, Inc./SSA Marine, Inc.
Metairie, LA
5 hours ago
Administrative Assistant
$15 - $18 per hour
...Job #: 310179 Title: Administrative Assistant Location: Metairie, LA Salary Range: $15.00-$18.00 Position: Administrator Description: Administrative Assistant Lofton Staffing | Metairie | $15-$18/hr Monday-Friday 8:00am-5:00pm Lofton Staffing is seeking an...
Suggested
Temporary work
Work at office
Monday to Friday
Lofton Staffing & Security
Metairie, LA
5 hours ago
Senior Scheduler
$84.76k - $129.5k
...Benefits Work-Life Balance ~ Health Plans: Medical, Dental, Vision ~ Life & Accident Insurance ~ Disability Coverage ~ Employee Assistance Program (EAP) ~ Back-Up Daycare ~ FSA & HSA ~401(k) ~ Pre-Tax Commuter Account ~ Merit Scholarship Program ~ Employee...
Suggested
Hourly pay
Work experience placement
Internship
Local area
Remote work
Flexible hours
3 days per week
Sargent & Lundy
Metairie, LA
4 days ago
Airport Administrative Assistant
...process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board... ...orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability...
Hourly pay
Immediate start
GAT Airline Ground Support
Metairie, LA
2 days ago
Administrative Assistant
...Job Description Job Description We are looking for an Administrative Assistant to support daily office operations in St. Rose, Louisiana. This contract to permanent opportunity is ideal for someone who enjoys balancing front-desk interaction with clerical and data...
Permanent employment
Contract work
Work at office
Monday to Friday
Flexible hours
Robert Half
Saint Rose, LA
1 day ago
Administrative Assistant
...Job Description Job Description Chiropractic Assistant (Bilingual & Floater Role) We are seeking a Bilingual Chiropractic Assistant... ...positions within the organization. This role supports both administrative and clinical operations to ensure the facility runs smoothly...
Work at office
Advanced Medical Center of Gretna
New Orleans, LA
13 days ago
Administrative Assistant
...Job Description Job Description POSITION SUMMARY: The Administrative Assistant is responsible for providing high-level administrative and clerical support to the Dean of Medical Education and the Dean of Health Professionals. The role includes independently managing...
Work at office
UNIMED ACADEMY LLC
New Orleans, LA
4 days ago
Administrative Manager, Assistant Director - Louisville or New Orleans
$91.9k - $171.8k
...EY and help to build a better working world. Open locations: Louisville or New Orleans The opportunity As an Administrative Manager, Assistant Director, you’ll develop and implement administrative strategic plans as well as establish and maintain performance measurements...
Work experience placement
Summer holiday
Flexible hours
EY
New Orleans, LA
3 days ago
Work At Home Data Entry Remote Position Administrative Assistant
...As a reminder the folks who work with us come from a wide variety of backgrounds like customer service representative, administrative assistant, health care workers, human resources, warehouse workers, car delivery drivers, remote work from home professionals, and many...
Extra income
Full time
Part time
Second job
Immediate start
Remote work
Work from home
FocusGroupPanel
New Orleans, LA
1 day ago
Orthodontic Treatment Coordinator: Patient Scheduler
Benevis is looking for a Treatment Coordinator in Metairie, Louisiana. The role is essential for scheduling orthodontic appointments, communicating treatment plans, and providing exceptional customer service. Candidates should have a high school diploma, at least one year...
Benevis
Metairie, LA
3 days ago
Office Administrator
...exceptional service to seller and buyer clients. As an Office Administrator, AKA Agent Experience Coordinator, you are the first person... ...understanding Compass, support with our tools and programs, assisting with marketing requests, and more. As an AEC you are...
Work at office
Flexible hours
Compass
Kenner, LA
1 day ago
Metairie, LA - Office Administrator
...Camp Office Administrator The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in... ...professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data,...
Work at office
Kidcam Camp Programs
Metairie, LA
2 days ago
Office Administrator
$18 - $20 per hour
...Office Administrator Are you looking for a challenging role that allows development opportunities while improving the quality of life... ...demonstrating sound judgment. Proven experience as an Administrative Assistant, Office Assistant, or similar role. Proficiency in...
Hourly pay
Work at office
All shifts
Monday to Friday
HCAOA
Metairie, LA
1 day ago
Senior Scheduler
$145k - $165k
...boasts over 30 years of expertise in the power industry. We provide EPC (Engineering, Procurement, and Construction) services and assist in project development. Our experience spans various systems for utility and industrial facilities, including simple and combined cycle...
Daily paid
Full time
Contract work
Temporary work
Work experience placement
For subcontractor
Work at office
Local area
Flexible hours
Shift work
MasTec Industrial
New Orleans, LA
-53
Temporary Administrative/Professional Positions
$26 - $32 per hour
...Executive Administrative Assistant We are seeking a motivated and outgoing Executive Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform...
Hourly pay
Temporary work
For subcontractor
Work at office
Shift work
Presidential Staffing Solutions LLC
New Orleans, LA
1 day ago
Executive Assistant
...Executive Assistant Job Category: Administrative Requisition Number: EXECU002736 Full-Time On-site Metairie, LA 70002, USA Description Essential Duties Executive Support Provide high-level administrative assistance to the President, including scheduling...
Full time
Work at office
John H Carter CO
Metairie, LA
6 days ago
FULL-TIME ADMINISTRATIVE PROFESSIONAL
...Job Summary Xavier University of Louisiana is accepting applications for the open position of Administrative Assistant. This position is responsible for providing office support for chemistry department faculty, facilitating the ordering of equipment and supplies, arranging...
Full time
Work at office
Xavier University of Louisiana
Harahan, LA
23 hours ago
Administrative Support Professional
...The Administrative Assistant is to assist the executives and divisions in effectively managing the leasing portfolio. In addition, the Administrative Assistant is directly responsible for providing administrative support, assisting with customer and agent needs, ordering...
Internship
Flexible hours
Bethyl Laboratories
Harahan, LA
1 day ago
Part Time Administrative Position
$17 - $21 per hour
...Adobe Acrobat. Invoicing of clients in Intertek’s billing system. Assist with creating financial reports and data collection. Perform... ...duties, including faxing, copying, mailing, filing, and other administrative tasks. Shift/Schedule This is a regular part‑time position (...
Hourly pay
Part time
Work at office
Shift work
Intertek
Harahan, LA
23 hours ago
Accounting / Administrative Assistant
...Job Description The Accounting/Administrative Assistant will focus on the daily accounting, payroll, and basic HR functions for the hotel in addition to various administrative tasks for multiple departments or department heads. The ideal candidate will have an acute sense...
Tandem Hospitality Group, LLC
Harahan, LA
1 day ago
Administrative Assistant
...looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position features a hybrid work environment following 90-days of employment. The...
Work at office
Flexible hours
Wilson Elser
New Orleans, LA
1 day ago
Administrative Professional / Bookkeeping
...Administrative Assistant The Administrative Assistant is responsible for the coordination and management of the daily activities of the department, including the electronic preparation and processing of various reports, compilation of statistical data, and maintenance...
Work at office
Jefferson Parish Schools
Harvey, LA
1 day ago
Administrative Assistant
...New Orleans, LA, USA | Administration | Full Time Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work...
Full time
Work at office
Flexible hours
Thompson Engineering
New Orleans, LA
2 days ago
Service Administrative Professional
...Administrative Assistant Gretna, Louisiana, United States About the Job Do you feel stagnant at work? Are you looking to shake up your career by stepping into a lead administrative role? If so, we invite you to continue reading to learn more about what it means...
Relocation
Relocation package
Anywhere Plumbing Repair
Gretna, LA
2 days ago
Dental Office Manager
$48k - $55k
Dental Office Manager At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will ...
Full time
Work at office
Flexible hours
Aspen Dental
Metairie, LA
8 days ago
Administrative Coordinator
...the Systems and Support Service Manager, this position provides administrative and secretarial support for Technical and Maintenance... ...Technical Department. Retrieves information from files when needed. Assist with dispatching by organizing and prioritizing large volumes...
Work at office
Presque Isle Downs, Inc.
Kenner, LA
4 days ago
FULL-TIME ADMINISTRATIVE PROFESSIONAL
...Responsibilities The Associate Administrative Assistant serves as administrative and secretarial support for the Department of Comparative Medicine. Tasks may include greeting guests, answering, directing phone calls, and data entry. Failure to meet established performance...
Full time
Work at office
Local area
Shift work
Tulane University
Harahan, LA
1 day ago
Receptionist for Administrative Professionals
$20 - $25 per hour
...Job Details Job Location: New Orleans, LA 70123 Salary Range: $20.00 - $25.00 Hourly Join Our Talent Network as an Administrative Assistant Are you an organized and detail-oriented professional with a knack for keeping things running smoothly? We’re hiring Administrative...
Hourly pay
Work at office
Augment Professional Services
Harahan, LA
1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!