Event Coordinator

Job DescriptionRequisition ID94394DepartmentCorporate EventsJob FunctionCorporate EventsLocationNew York,New York,United StatesRole Location DesignationHybrid - 3 days per weekLocation Designation: Hybrid - 3 days per weekEvents Team CoordinatorRole SummaryThe Event Coordinator supports the planning, coordination, and execution of corporate events, customer engagements, and internal programs. Working closely with lead planners and cross-functional stakeholders, this role is responsible for coordinating event logistics, managing vendors, supporting event operations, and ensuring successful execution before, during, and after each event. This is a hands-on, high-ownership role for someone who thrives in fast-paced environments and is comfortable both behind the scenes and on the ground at live events.What You’ll Do:Event Planning & CoordinationSupport planning and execution of conferences, customer events, and internal meetingsAssist with event timelines, project plans, and task tracking to ensure deadlines are metCoordinate venue logistics, registrations, shipping schedules, catering, and event materialsPartner with internal stakeholders to gather event requirements and ensure deliverables are completed on timeSupport event budget tracking and expense reconciliationVendor & Supplier ManagementAssist in coordination with event vendors, suppliers, venues, and service providers\Assist with gathering quotes, processing purchase requests, and tracking vendor deliverablesMonitor vendor timelines and escalate issues when necessaryMaintain organized records of vendor contacts, contracts, and event documentationTeam Operations & CoordinationProvide general operational support to the events team as neededWhat You’ll Bring1–3 years of experience in event coordination, event support, marketing coordination, hospitality, project coordination, or a related fieldExperience supporting events, conferences, tradeshows, or customer-facing programs preferredStrong organizational and project coordination skillsAbility to manage multiple projects and deadlines simultaneouslyExcellent verbal and written communication skillsStrong attention to detail and follow-throughProficiency with Microsoft Office and collaboration toolsAbility and willingness to travel as requiredBachelor’s Degree preferredPreferred QualificationsExperience supporting corporate eventsFamiliarity with project management tools such as Asana, Monday.com, Excel, or similar platformsExperience coordinating vendors, suppliers, or external partnersExposure to event registration systems or marketing event platformsKey CompetenciesOrganization & Planning – Effectively supports multiple events, projects, and deadlines simultaneously while maintaining detailed plans, schedules, and tracking tools to ensure successful execution.Attention to Detail – Consistently delivers accurate, high-quality work by carefully managing logistics, communications, documentation, and event deliverables with minimal errors.Team Mindset – Provides responsive, professional support to attendees, vendors, and partners while maintaining a positive, solutions-oriented approach.Adaptability & Flexibility – Adjusts quickly to changing priorities, timelines, and event requirements while remaining composed and effective in fast-paced environments.Collaboration & Teamwork – Builds strong working relationships across teams and functions, communicates effectively, and contributes to shared goals and successful event outcomes.Problem-Solving – Anticipates challenges, identifies practical solutions, and takes proactive action to resolve issues while minimizing disruption to event plans.Accountability & Ownership – Takes responsibility for assigned projects and deliverables, follows through on commitments, and consistently meets deadlines with minimal supervision.Pay TransparencySalary Range: $65,000-$92,500Overtime eligible: ExemptDiscretionary bonus eligible: YesSales bonus eligible: NoActual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.Company OverviewAt New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.Our BenefitsWe provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.Our Commitment to InclusionAt New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of our LinkedIn to see how our employees and agents are leading the industry and impacting communities.Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs.Job Requisition ID: 94394#LI-MC1#LI-Hybrid #J-18808-Ljbffr