Event Coordinator

Our client in higher education is seeking an Event Coordinator! The Event Coordinator is responsible for supporting the planning and execution of events. The ideal candidate requires a strong sense of hospitality, organizational skills, attention to detail, and deliver a high-level of customer service. Responsibilities Under the direction of senior staff, support logistical arrangements including vendor selection and negotiations, liaise with internal and external partners, and maintain guest list databases. Track venue reservation, maintain event and office supplies, and inventory. Research speakers, guests, and other event-related aspects as needed. Deliver exceptional hospitality and onsite support for events, including setup, meeting coordination, and overall guest services to ensure smooth operations and a memorable attendee experience. Provide support for all aspects of customer service. Answer and monitor event-related phone lines and email inboxes. Develop and adapt customer service templates and FAQs in coordination with the event logistics team to properly reflect pertinent details in public communications. Provide in-person customer service support by staffing event registration and welcome desks, proactively providing relevant information and support to guests and participants. Support the development of web content and event materials, contribute to proposals and program ideation, and draft correspondence and executive-level documents. Responsible for tasks related to registration, event management and communications software (e.g., Social Tables, Airtable, MailChimp, Bedework, Filemaker). Maintain systemized processes and procedures, and suggest improvements for tracking project developments and internal databases. Responsible for post-event wrap up tasks such as archiving event photos and final planning files, collateral materials, and capturing relevant data for analysis and reporting. Establish and build relationships with key stakeholders. Assist with special projects. Provides project support for the rest of the team as directed. Additional duties as assigned. Requirements Bachelor’s degree or equivalent 2+ yrs of event production experience Preferred Skills Events experience in a university, major cultural institution, or other comparable environment Compensation $25-29/hr Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications. #J-18808-Ljbffr