Event Coordinator

Gotham is looking for a detail-oriented and highly motivated Marketing Coordinator to support and execute a variety of marketing initiatives. This role focuses on event coordination, marketing logistics, internal communications, and vendor management. The ideal candidate is organized, collaborative, and thrives in a fast-paced, dynamic environment. The role is hybrid, but being in the office is required 1-2 days a week or as needed in Montvale, NJ. Key Responsibilities Event Planning & Execution Plan, coordinate, and execute a wide range of events including webinars, seminars, executive forums (e.g., golf outings, tradeshows, and sales trainings) Serve as on-site lead for all events to ensure flawless execution and attendee satisfaction. Manage end-to-end logistics: venue selection & contract negotiation, invitations, vendor coordination, AV entertainment, budget tracking, marketing giveaways, collateral and follow-up. Internal Events & Support Support company-wide internal events such as Sales Kick-Offs, team dinners, employee events and the annual President’s Club trip. Collaborate with cross-functional teams including sales, operations, and communications for event planning and execution. Adheres to all company policies and security controls. Marketing Operations & Logistics Maintain inventory and coordinate the ordering of all Gotham-branded marketing materials and promotional items. Organize and archive marketing deliverables and event collateral in SharePoint. Participate in monthly budget and vendor funding reviews, including tracking GL accounts and closing out expenses. Communication & Content Support Assist with outbound communications including email campaigns, vendor messaging, and internal lead distribution. Capture content and images from events to support social media efforts and internal communications. Work with the communications team to ensure consistent messaging and branding. Qualifications & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent project management and time management skills with the ability to manage multiple priorities Exceptional verbal and written communication skills High attention to detail and strong organizational abilities Familiarity with social media platforms and best practices Knowledge of design and marketing tools such as Canva and Eventbrite is a plus Knowledge of Zoom and Microsoft Teams for webinar Must be a team player who can collaborate across departments Willingness to work evenings for events and travel locally (NY, NJ, CT) as required #J-18808-Ljbffr