Immigration Legal Administrative Assistant

Immigration Legal Administrative Assistant

LHH Recruitment Solutions is working with a respected organization seeking an entry level Immigration Legal Administrative Assistant. This role is ideal for someone interested in the legal field who enjoys detailed technical work and thrives in a structured environment. The position focuses on front end data entry document processing and technology driven workflow tasks rather than direct support to attorneys. It is an excellent opportunity for a tech savvy professional looking to begin a career in legal operations.

Key Responsibilities

• Enter and maintain accurate data within immigration case management systems • Prepare and organize digital documents based on established templates and instructions • Upload scan and index files to ensure complete and accurate electronic records • Review information for completeness consistency and compliance with internal guidelines • Track case progress and update databases as new information is received • Generate reports spreadsheets or checklists to support case workflows • Communicate with team members to clarify missing information or resolve discrepancies • Monitor shared inboxes and route incoming materials to the correct internal contacts • Follow detailed processes and quality control standards for all data tasks • Assist with general administrative duties that support the immigration operations team

Qualifications

• Interest in the legal field with no prior legal experience required • Strong technical aptitude and comfort working with databases spreadsheets and digital systems • Excellent attention to detail and accuracy in data entry • Ability to follow structured processes and handle repetitive tasks with consistency • Strong organizational skills and the ability to manage multiple tasks • Clear written and verbal communication abilities • Reliability discretion and a commitment to maintaining confidentiality • Prior administrative or office experience is helpful but not required

Ideal Candidate Qualities

• Tech savvy with a curiosity for learning new systems • Process oriented and highly attentive to detail • Comfortable working independently and within a team environment • Professional patient and thorough when handling documentation • Motivated to grow within legal administrative or operations roles