Controller

Job Description

Job Description

Summary : The Controller oversees all accounting functions and ensures that the agency's accounting practices, financial records, and reporting systems are in line with policy, regulation, and best practices. This role is responsible for managing day-to-day accounting operations, maintaining fiscal records, ensuring compliance with accounting standards, and overseeing the preparation of financial reports.

Essential Duties and Responsibilities :

• Manages daily operations of the accounting and payroll functions and processes.
• Supervises and evaluates the performance of the Accounting staff.
• Compiles and analyzes financial information for various programs, detailing assets, liabilities, capital, revenues, and expenses.
• Prepares balance sheets, income statements, and other reports to summarize and interpret current and projected financial positions.
• Manages ledger accuracy and ensure timely reconciliation of accounts.
• Prepares monthly and quarterly financial statements.
• Prepares financial grant budgets and reports.
• Manages payroll functions using a computerized payroll service and ensures personnel records are accurately maintained.
• Ensures proper processing of vouchers, A/P invoices, checks, A/R invoices, cash receipts, and reconciliations using a computerized accounting system.
• Completes monthly reconciliation of agency cash and cash equivalent accounts.
• Balances all general ledger accounts against the trial balance.
• Manages fixed assets, including recording of capitalized expenditures, asset disposal, monthly depreciation, and maintenance of fixed asset master listing.
• Manages tax filings, compliance, and audits in accordance with local, state, and federal laws.
• Coordinates debt financing and debt service payments with external agencies.
• Reconciles and manages cash receipts from various online applications and fundraising tools.
• Directs financial audits and provides recommendations for procedural improvements.
• Maintains and manages accurate accounting records in compliance with local, state, and federal guidelines; maintains compliance in conjunction with Human Resources record keeping.
• Maintains confidentiality of all information (staff, client, donor, financial, etc)
• Implements and refines accounting policies to improve efficiency.
• Leads the accounting team, ensuring skill development and adherence to best practices including training and development of accounting staff.
• Establishes and maintains collaborative relationships with internal and external stakeholders.
• Participates in agency activities that enhance the organization’s visibility in the community.
• Completes other duties as assigned.

Supervisory Responsibilities :

• Supervises Finance/Accounting Staff positions (i.e. Accountants, Specialists, etc)

Q uality Improvement:

E m ployee Standards:

1. Customary Compliance

A. Adheres to agency rules, policies, procedures and objectives.

B. Assists in care and maintenance of agency equipment and supplies.

C. Provides proper notification when late or absent.

2. Fiscal Responsibility

A. Adheres to administrative procedures for the agency.

B. Manages equipment, materials, supplies and time within budget.

3. Quality Improvement

A. Uses the values, philosophy, tools and techniques of quality improvement to support the organization’s quality in all daily work.

B. Actively participates in quality improvement education.

C. Actively participates in committees, teams, and task forces as requested.

D. Develops action plans for performance improvement and understands what is necessary in order to meet the agency’s need and expectations.

4. Mission

A. Exhibits a commitment to the organization’s mission.

B. Demonstrates the ability to interact in a positive and helpful manner with participants, visitors, volunteers and staff.

C. Respects the dignity of all by maintaining their privacy, confidentiality and appropriate boundaries.

D. Reflects commitment to building a supportive work environment and maintains a positive attitude in the workplace and toward the job.

E. Projects a good image in dealing with the public and is willing to make an extra effort to help build a quality and caring social services organization.

F. Demonstrates the ability and sensitivity to work with diverse cultures within the community.

5. Effective Communication

A. Demonstrates effective communication skills by conveying necessary information accurately and concisely, listening effectively, and asking pertinent questions.

B. Communicates effectively both orally and in writing with other programs and staff as well as can read and understand written material and write effectively to meet the job requirements.

6. Staff Relations

A. Establishes and maintains cooperative relationships with participants, staff, and others using a humanistic attitude (anticipating needs, is respectful, caring and courteous).

B. Interacts with fellow workers in a way that promotes a harmonious and cooperative working environment.

Q ualifications:

Other qualifications listed below are needed to adequately fulfill essential job duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Able to provide background checks free from criminal arrest, child protection cases (including pending arrests) and sexual offenses.
• Current and valid driver’s license and Auto Insurance
• Current TB clearance or chest X-Ray report

1. Education and/or Experience

1. Bachelor's Degree in Finance, Accounting, Business Administration, Economics or related field required. (Master's Degree MBA, CPA, M.S. in Finance or Similar Preferred)
2. Minimum of 5 years of experience as a controller, administrative, or equivalent positions required. At least 2 years of accounting experience in a non-profit setting is also preferred.
3. Strong knowledge of accounting principles (GAAP), financial regulations, and compliance.
4. Proficiency in Excel and Word programs.
5. Knowledge of network administration and web-based accounting applications is required. Experience of using MIP Fund Accounting application is highly preferred. Knowledge of grant processes is highly preferred.

2. Language Skills

A. Ability to read and comprehend instructions, correspondence, and memos.

B. Ability to write correspondence.

C. Ability to effectively present information in one-on-one and group situations to clients, community partners, vendors, agency personnel and Board members of the organization.

3. Reasoning Ability

A. Ability to apply common sense understanding to carry out detailed written or oral instructions.

B. Ability to apply problem solving skills in concrete and variable situations.

4. Computer Skills

Knowledge and understanding of Microsoft Office software, specifically the ability to work with Word, Excel and web-based accounting software

P hysical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. General

In performing the duties of this Job, the employee is regularly required to sit while working on the computer or answering phones. Mostly sedentary work, employee may occasionally be required to reach, stoop, bend, kneel, and crouch. The employee should have manual dexterity to be able to file, type, and accomplish general office tasks specific to job duties of this position. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

2. Travel

Available to travel on occasion for meetings, seminars, trainings to locations on Maui and Hawaiian Islands.

3. Work Environment

Works in a business office with computers, printers, and copiers operating and with co-workers utilizing telephone equipment.

The above information on this description has been designated to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description.

E EO STATEMENT : As an EEO employer, Imua Family Services will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Imua Family Services hires only U.S. citizens and individuals lawfully authorized to work in the U.S.