Human Resources Coordinator

About the job

Health Advocates Network is seeking a detail oriented professional to join our Boca Raton, in-office, Human Resources team who is motivated, people-focused and organized.

Do you thrive in a fast-paced environment and excel at managing multiple priorities while maintaining accuracy and professionalism? Put your organizational skills, sound judgment, and problem-solving abilities to work in a role that makes a meaningful impact on employees and the organization.

Do you enjoy building relationships and providing exceptional support to others? Use your strong communication, customer service, and interpersonal skills to foster positive employee experiences and serve as a trusted HR resource.

Bring your dedication, professionalism, and commitment to excellence to Health Advocates Network and become part of a collaborative and highly successful team!

Who We Are:

If you're looking for a career with a dynamic company in the healthcare staffing industry where you can make a meaningful impact, Health Advocates Network is the place for you! We have been recognized as a best place to work by our employees and third-party organizations:

• Florida Trend's Best Companies to Work for in Florida
• Staffing Industry Analysts Best Staffing Firm to Work For
• Modern Healthcare's Best Company to Work For in Healthcare
• ClearlyRated's Best of Staffing Employee Satisfaction

Position Overview

The Human Resources Coordinator supports the daily operations of the Human Resources department by providing exceptional customer service and assisting with a variety of HR functions, programs, and administrative processes that promote a positive employee experience.

Supervisory Responsibilities

• None

Essential Duties and Requirements

• Assists with benefits administration for field employees.
• Responds to employee benefit concerns and resolves inquiries from internal and field employees.
• Coordinates communication with insurance brokers and carriers relating to the company’s field employee insurance policies.
• Reviews and audits invoices from HR and Benefits vendors and prepares invoices for final approval.
• Assists with workers’ compensation reporting and claim management, and unemployment claims matters.
• Completes the onboarding process for internal employees, including processing background checks, I-9 verifications, drafting offer letters, posting welcome announcements, and coordinating new hire orientation calls.
• Completes the offboarding process including sending termination notices, final pay details, pre-adverse action and adverse action letters, and communicating terminations to necessary parties.
• Supports department reporting by generating required data, validating data accuracy, and consolidating information for all required reporting.
• Maintains and updates required state and federal employment notices and workplace postings.
• Reviews incoming office mail and distributes electronically to appropriate employees.
• Processes employment verifications upon request.
• Answers HR Department phone line and directs calls to appropriate team members.
• Adheres to departmental and company policies and procedures and administers consistently.
• Ensures compliance with company standards, policies, and procedures as well as applicable federal, state, and local laws.
• Assists with department projects, events, and communications initiatives.
• Performs other related duties as assigned.

Knowledge, Skills & Abilities

• Strong relationship building, interpersonal, and customer service skills.
• Advanced proficiency in Microsoft Excel, including the ability to consolidate and analyze data from multiple sources for reporting purposes.
• Ability to review and validate data for accuracy and completeness.
• Ability to maintain a high level of discretion and confidentiality, especially when handling highly sensitive personal data collected, including health information.
• Ability to work collaboratively and manage multiple priorities in a fast-paced environment.
• Ability to thrive under pressure and meet deadlines.
• Organized with attention to detail, strong communication skills, high integrity, and dependability.
• Highly motivated to achieve results and meet goals.

Education and Experience Criteria

• High School Diploma required; Associates or Bachelor’s Degree preferred
• One (1) to two (2) years of HR experience preferred.
• Must be authorized to work in the U.S.

Physical Requirements

• Must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside an office environment.
• Must be able to lift 15 pounds at a time.
• Constantly operates a computer and other office productivity machinery.
• Frequently communicate with internal and external clients in-person, and via telephone, email, and video conferencing. Must be able to exchange accurate information in these situations.

Pay Rate

$24.00-$26.00 per hour

Location

Boca Raton, FL

Benefits

• Paid Time Off
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Life Insurance
• 401k
• Pet Insurance