Administrative Support/Bookkeeper - Transportation

Job Title

Qualifications:

• High School Diploma supplemented by one to two years of administrative support and/or bookkeeping experience or a combination of education, training, and experience that provides the required knowledge, skills and abilities.
• Training and/or experience with Microsoft Office programs, Internet usage, and other accounting or database software programs preferred.
• Working knowledge of basic office procedures and the operation of common office equipment and machines.
• Knowledge to create financial transactions and experience in accounts payable, invoices, reconciliations, and payroll procedures desired
• Ability to communicate and work well with others.

Reports To:

Director of Transportation

Performance Responsibilities:

• Prepare, analyze, and reconcile financial accounting reports and data for review by District Administration.
• Comply with local, state, and federal government reporting requirements.
• Maintain an orderly accounting filing system.
• Process a variety of forms and reports to ensure proper and complete accountability of funds. Examine and check documents for conformity with District Policies.
• Counts, records, and deposits any monies received in the transportation department.
• Prepares and enters purchase orders in District iVisions accounting software program.
• Collects and maintains receipts for department purchasing card transactions and timely codes expenses in Bank of America Works program.
• Conduct periodic, at a minimum monthly, reconciliations of all maintenance general ledger accounts to ensure their accuracy.
• Review variances from the budget and report significant issues to administration
• Tags and monitors school fixed asset additions and deletions.
• Records and reconciles department staff absences in district payroll system as needed.
• Monitors office supply levels and reorders as necessary.
• Receives deliveries of material and verifies against purchase orders.
• Prepares and distributes various communications as directed by supervisor.
• Performs various administrative support duties including answering telephone and two-way radio, distributing mail, typing, filing, copying, etc.
• Operates and coordinates the maintenance of a variety of equipment including, but not limited to, telephone, computer, printer, typewriter, calculator, copying machine, etc.
• Interacts and communicates with district administration, school administration, co-workers, teachers, vendors and the general public as needed.
• Participates in in-service training programs offered.
• Coordinates appointments and calendar as needed for supervisor.
• Performs other duties as assigned.

Terms of Employment:

240-days per year, 8 hours per day (excluding ½ hour unpaid lunch), nonexempt.

Salary:

S3a FMSD Salary Schedule, Salary commensurate with experience and education based on district formula placement.

Evaluation:

Performance of this job will be evaluated annually in accordance with provisions of the board's policy on evaluation of non-certified personnel.