Office Manager - Central Academy 2025-2026 School Year

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TITLE: Office Manager

POSTION TYPE: Clerical

HIRING SPECIFICATIONS:

Required:

• High School diploma, HiSET, or GED
• Previous office experience
• Supervisory skills
• Computer/typing skills
• Basic bookkeeping skills
• Oral and written communication skills
• Operation of office equipment

Desired :

• Previous supervisory experience
• Strong organization skills
• Attention to detail
• Post-secondary education (Associate's Degree)
• Second language spoken that aligns with the school population.

BASIC FUNCTION:

Manage the school office, supervise other staff, assist the Building Administrator and perform general office skills.

ESSENTIAL FUNCTIONS:

• Manage day-to-day office activities.
• Maintain attendance records.
• Maintain inventory and order supplies.
• Manage accounting and payroll activities including first-level review of NOVAtimetimesheets.
• Manage enrollment, registration, and transfer of students.
• Handle transportation requests throughout the year as requested.
• Receive school visitors and parents, answer questions or direct them to the appropriate person.
• Provide minor health service functions in absence of the nurse.
• Maintain office equipment and order supplies for machines.
• Maintain financial accounting records according to the district guidelines (includingPCards)
• Maintain student records according to state and district guidelines.
• Process all billings and statements.
• Prepare, record, and submit payroll.
• Answer telephone, take messages, and relay messages.
• Develop forms and surveys for building use.
• Assist with weekly bulletin and calendar events that pertain to staff.
• Sort and distribute office mail.
• Record, count, and deposit funds for building projects.
• Collect, record, and deposit funds and issue receipts for payment of textbook fees.
• Prepare, copy, and distribute materials to staff and parents as directed.
• Schedule parent-teacher conferences as directed.
• Complete and document month end activities from Business and Finance
• Attend all mandatory trainings and meetings

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

• Attend work on a prompt and regular basis.
• Maintain confidentiality.
• Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
• Assist with other duties as may be assigned

EVALUATES: Not Applicable POSITION INVENTORY: B21

FLSA STATUS: Non-Exempt

FT/PT: Full Time

DAYS: 260 HOURS: 7.5

PHYSICAL REQUIREMENTS:

Frequent: Standing, walking, sitting.

Moderate: Bending/stooping, Reaching/pushing/pulling, climbing stairs, driving, Lifting up to 20 lbs for 25 feet.

Tasks: Telephone, computer

WORKING CONDITIONS: Constant inside. Occasionally outside during extremes of temperature/humidity

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Approved By: DF

Date: 6/2025

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.