Admin Assistant II

Job Description

Are you eager to launch your career in administration and be part of a dynamic team? Do you enjoy working in a collaborative environment and learning new skills? We're excited to welcome a talented and motivated individual to join our Finance Administrative team as an Administrative Associate! This position will report to an Administrative Manager.

As a key member of our team, you'll have the opportunity to work closely with several Finance Directors and learn from experienced professionals. This is a fantastic chance to develop your skills, gain valuable experience, and be part of a supportive team that's passionate about delivering exceptional results.

As an Administrative Associate, you'll play a vital role in supporting our team and contributing to our success. If you're a motivated and organized individual looking to start your career in administration, we want to hear from you! Apply now and take the first step towards a rewarding and exciting career!

This role is part of the Finance Strategic Capabilities Unit which delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth.

The Finance Strategic Capabilities Unit delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth.


What You'll Do:

• Provide dynamic onsite administrative support to several Directors and their teams, driving seamless day-to-day operations and ensuring nothing falls through the cracks.
• Make travel arrangements and reservations for our team members.
• Prepare travel and business expense reports using Concur.
• Coordinate office moves for new and current team members.
• Set up and supporting meetings, and keeping actions and minutes as needed.
• Coordinate events and training for our teams.
• Make conference room reservations and arranging meetings with internal and external customers.
• Order catering for meetings and maintaining our Director's calendars.
• Perform computer data entry, retrieval, and word processing, and operating various office equipment.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Greet external visitors and make a great first impression.
• Maintain databases, records, spreadsheets, and perform data entry.
• File and retrieve records, folders, or other materials.
• Work with highly confidential information and maintain confidentiality.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Skills and Education

• High School diploma or equivalent plus 1 or more years of related experience.
• Each higher-level-related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Professional demeanor and work habits.
• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
• Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.
• Good communication skills by responding to routine and non-routine inquiries.

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About BAE Systems Space & Mission Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Multiple positions may be available on this opening.