Executive Assistant (NYX Global GM)

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POSITION TITLE: Executive Assistant

BRAND: NYX Global

PRIMARY LOCATION: El Segundo, CA

POSITION SUMMARY:

We have an exciting opportunity for an Executive Assistant to join our NYX Professional Makeup team in the Consumer Products Division of L'Oreal USA as the right hand to the Global Brand President. The Executive Assistant will provide top level administrative support in a timely and professional manner. Responsibilities include working cross functionally with the entire Global (DMI) team, calendar and travel management, preparation of documents and correspondence, screening messages, as well as knowledge of company assignment. Due to the nature of the role, the EA must have exceptional communication skills, both written and verbal, with the need to exercise good work ethic and integrity regarding confidentiality in the workplace.

KEY JOB ACCOUNTABILITIES:

• Communicate directives and information from the President to management and their teams
• Arrange travel itineraries and preparing travel and expense reports, organizing and maintaining central filing system
• Manage and maintain a complex calendar for the President
• Advanced word processing of all memos, emails, letters, agendas, meeting minutes, etc.
• Coordinate large meetings including the management of attendees, booking location and time, arranging meal and any materials/assets needed
• Special project work
• Organizing and managing team POs
• Provide administrative support to the Global Executive team as needed

REQUIREMENTS:

• 5+ years of administrative support at an executive level
• Bachelor's degree preferred
• Excellent skill in full Microsoft Office Suite (Word, Excel, Outlook, and other)
• High degree of confidentiality and the ability to manage sensitive information
• Strong verbal and written skills and the ability to effectively manage multiple tasks while maintaining priorities

COMPETENCIES:

• Excellent planning and organizational skills, with attention to details
• Ability to work cross functionally
• Self-motivated with a strong bias for action and ability to prioritize, multi-task, and meet deadlines
• Manages complexity
• Ability to network and foster relationships to support collaborative working
• Capable of influencing teams and individuals to achieve results, with minimal direction
• A confident and experienced presenter who can communicate at all levels
• Interacts effectively: excellent verbal and written communication skills

Salary Range: 76k- 108k + bonus

We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

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