Accounting & Payroll Specialist

About Us: At Dot's Rentals, we provide exceptional construction and party rental services with reliable equipment, dedicated employees, and affordable options. Our mission is to build lasting relationships through our best-in-class customer service. We bring your vision to life, one rental at a time. Position Summary: As an Accounting & Payroll Specialist at Dot’s Rentals & Sales, you will handle invoicing, accounts payable and receivable, payroll processing, and bank reconciliations, ensuring accuracy and compliance throughout the entire accounting cycle. You will also administer other company programs like insurance. Essential Duties and Responsibilities: Responsible for leading and performing the day-to-day activities of multiple accounting functions Receives and reviews invoices, verify invoices and check requests, ensure invoices are paid in accordance with company policy Prepares and processes payments by check or electronic funds transfer Reconciles vendor payments and maintains vendor files Maintains all A/P ledgers and files Responds to and manages all vendor billing issues and inquiries Reconciles A/P transactions and prepares analysis of accounts Processes daily A/R statements and reports Sends and verifies invoices Resolves account discrepancies and oversees outstanding invoices and collections Inputs new hire information and updates payroll records by managing changes in exemptions, insurance coverage, deductions, vacation accruals, job titles, and department/division transfers Processes payroll information, ensuring accurate and timely payment for each payroll period Balances the payroll general ledger accounts Responds to employee payroll questions and concerns Verifies transactions, complies with financial policies and procedures established by the company Prepares, posts, and reconciles daily cash receipts Processes credit card payments from customers Manages corporate tax and sales tax Works closely with external auditors and accountants Produces monthly reports and completes month-end closing Provides supporting documentation for audits Produces and prepares daily, weekly, and monthly financial statements/reports, maintains financial documents Performs other duties as requested Job Requirements: Diploma or degree in accounting or related field is preferred Minimum 2 years of experience in full cycle bookkeeping required Minimum 2 years of administrative experience required Knowledge and experience in the equipment rental industry preferred An understanding of business accounting principles and budget preparation Proficient computer skills and experience using Microsoft Office Schedule: What's in it for you? Medical, dental, vision; 401(k) retirement with company match (Available after 90 Days) Paid time off including sick, vacation, holidays, and paid parental leave Comprehensive training and development and career growth opportunities Employee Rental Program for Construction and Event Our company is an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. #J-18808-Ljbffr Dot's Rentals & Sales