Clerical Assistant 2 - SCI Chester

Clerical Assistant 2 Position

As a Clerical Assistant 2 with the Department of Corrections at State Correctional Institution (SCI) at Chester, you will help the facility run efficiently by supporting daily office activity. This position is perfect for someone who enjoys structured tasks and keeping information organized. You will work in a steady and organized environment while building strong clerical skills. Join a team that values reliability, teamwork, and quality service.

This position provides clerical support to multiple departments within the State Correctional Institution (SCI) Chester to ensure that office operations run smoothly. The work involves communication, organization, and accurate handling of documents and information. As a Clerical Assistant 2, you will perform the following duties:

• Phone Communication: Answer, direct, and make phone calls while recording and distributing messages and assisting with general inquiries
• Mail Handling: Receive, sort, prepare, and distribute incoming and outgoing mail and packages
• Document Preparation: Type and review documents for accuracy, make corrections, and complete timely distribution
• Scheduling Support: Organize appointments, meetings, and videoconferences and take minutes when needed
• Record Maintenance: Maintain filing systems, update databases and reports, and support end of year archiving
• General Office Tasks: Assist with photocopying, scanning, faxing, emails, inventory, and keeping the office area organized

Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Special Requirements (NSRs):

• Possess keyboarding skills to meet standards for speed and accuracy.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• Must be able to efficiently use and navigate a personal computer.
• Must have two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Must have previous experience working in an office setting as a clerk and or personal assistant
• Must have experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom
• Must have experience combining and manipulating documents in Adobe Pro
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.