Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a nonprofit organization in Sharon, Pennsylvania on a Contract to Permanent basis. This role supports day-to-day financial operations by ensuring invoices, payments, and records are handled accurately and on schedule. The position is well suited for someone who is highly organized, dependable, and comfortable working with detailed financial information in a mission-focused environment.

Responsibilities:
• Process vendor invoices from receipt through payment, confirming that each item is properly coded, approved, and supported by required documentation.
• Prepare check runs and electronic payments while helping ensure obligations are paid within established timelines.
• Review vendor account activity, reconcile statements, and investigate discrepancies to resolve payment issues efficiently.
• Maintain organized accounts payable files and records to support internal controls, audit readiness, and accurate reporting.
• Track expenses connected to grants and assign charges to the correct funding sources in accordance with documentation requirements.
• Assist with account and bank reconciliations and provide support during month-end and year-end close activities.
• Prepare journal entries and related backup materials to help maintain accurate financial records.
• Respond to vendor questions regarding invoice status, payment timing, and account details in a thorough manner.
• Enter and maintain financial information within the organization’s grant management and accounting systems, and assist with special reporting projects as needed.• At least 2 years of experience in accounts payable or a closely related accounting position.
• Working knowledge of core accounting practices, including invoice coding, payment processing, and reconciliations.
• Experience handling vendor invoices, check runs, and general accounts payable administration.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Familiarity with accounting software; experience in nonprofit or grant-supported environments is an advantage.
• Strong attention to detail with the ability to manage multiple priorities accurately and efficiently.
• Ability to handle confidential financial information with professionalism and discretion.
• An associate degree in Accounting, Finance, Business Administration, or a related field is preferred.