Office Secretary

: Job Title: Office SecretaryLocation: Farmington Junior High SchoolReports to: Building Principal or DesigneeLength of Contract: 195DESCRIPTION OF POSITION To assist the junior high school in office activities so as to provide the best educational services to students and families.ESSENTIAL DUTIES AND RESPONSIBILITIESBe responsible for clerical needs of administrators. Maintain a variety of office files and records. (Example POs, Check Request, Inventory Forms, calendars, attendance)General office and receptionist duties, including answering the phones, greeting and helping parents, teachers, students, and staff members. Accept deliveries coming into the building and direct them to the appropriate area.Complete all office tasks as assigned (internal).Gather documents as requested, scan, email and prepare folders and packets.Update when there is a new hire: staff lists, mailboxes, phone/intercom list, etc.Provide assistance to other office personnel as required.Perform any other related duties as required or assigned.Maintain student records as needed.Be proficient in eSchool.Working EnvironmentThe usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; and some fine finger dexterity. Generally the job requires sitting, walking, and standing. This job is performed in a generally clean and healthy environment.MARGINAL DUTIES AND RESPONSIBILITIESMarginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.Attends in-service training.Attend and prepare for staff meetings.Assists on campuses as needed.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience: HS Diploma or equivalent preferred. Prior successful experience working as administration assistant strongly preferred.Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others ideas and contributing to building a positive team spirit. Demonstrated ability to successfully work with and lead or motivate students, parents and staff.Language Skills: Ability to communicate fluently verbally and in writing. Ability to effectively present information and respond effectively to questions in one-on-one, small group situations to students, parents and other school staff. Ability to verbally respond to common inquiries from students, parents and staff. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and governmental regulations. Ability to write routine reports and correspondence.Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent. Ability to apply concepts such as fractions, percentages, ratios, proportions to practical situations such as budgets.Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of instructions in varying forms and deal with several abstract and concrete variables. Ability to problem solve and deal with a variety of concrete variables in situations where only limited standardization exists.Computer Skills: General knowledge of computer usage and ability to use, e-mail, internet software and word processing software. Ability to proficiently use the following program strongly preferred: Google Suites and Microsoft. Ability to type accurately and proficiently.Other Skills and Abilities: Ability to delegate responsibilities and meet timelines. This work occasionally requires working non-standard hours.Certificates, Licenses, Registrations: Certificates as determined by the District.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel or crouch. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and peripheral vision.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment combines a standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) with the standard gymnasium/outside athletic event setting. The noise level in the work environment is usually low to high depending upon student population and activities.OTHERNote: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.