Real Estate Sales Assistant

Who We Are

At Remotely, we connect exceptional offshore professionals in the Philippines with global businesses looking to scale efficiently. We’re committed to building meaningful work opportunities that empower skilled talent to deliver real impact – anytime, anywhere.

Role Overview

The Real Estate Sales Assistant will support real estate agents, brokers, or sales teams by handling administrative tasks, managing client communication, preparing documentation, and assisting with the sales pipeline. This role requires someone who is organized, customer-oriented, and capable of working in a fast-paced real estate environment. You will help ensure smooth transactions, timely follow-ups, and excellent client experiences.

Key Responsibilities

• Assist with client communication through email, chat, and phone
• Manage calendars, property showings, appointments, and follow-ups
• Prepare and organize sales documentation, contracts, and disclosure forms
• Maintain CRM records, update client information, and track leads
• Support listing preparation including photo coordination, MLS updates, and marketing materials
• Research properties, neighborhoods, and comparable sales when needed
• Assist with lead nurturing and outreach activities
• Coordinate with lenders, inspectors, title companies, and other partners
• Create reports, summaries, and updates for sales teams or brokers

Requirements

Qualifications & Skills:

• 2 to 5+ years of experience in real estate support, sales coordination, or related roles
• Strong communication skills and customer service orientation
• Familiarity with real estate processes, MLS systems, or CRMs is a plus
• Excellent organizational and time management skills
• Ability to handle sensitive information with professionalism and confidentiality
• Proficiency in Google Workspace, Microsoft Office, and online communication tools
• Detail-oriented with the ability to manage multiple tasks and deadlines
• Self-motivated and able to work independently while supporting sales teams

Work Arrangement & Expectations:

• Remote position requiring a stable and reliable internet connection
• Full-time schedule aligned with the client’s preferred time zone
• Clear, consistent communication with real estate agents, clients, and partners
• Timely management of follow-ups, appointments, and sales documentation
• Adherence to data privacy, confidentiality standards, and real estate compliance requirements
• Commitment to delivering high-quality support and maintaining a professional client experience