Administrative & Finance Assistant Manager

Position Summary

We are seeking a highly organized and detail-oriented Administrative & Finance Assistant Manager to support daily office operations, finance administration, and HR-related processes. This role will be responsible for payroll coordination, month-end financial closing support, accounts receivable and accounts payable tracking, expense reporting, and general office management functions. The ideal candidate is proactive, analytical, and possesses strong Excel and organizational skills.

Korean-English bilingual proficiency is strongly preferred , as this position will regularly communicate and prepare reports for our headquarters in Korea.

Ensure you read the information regarding this opportunity thoroughly before making an application.

Key Responsibilities

Finance & Accounting Support

• Assist with monthly and year-end closing processes.
• Track and reconcile Accounts Receivable (AR) and Accounts Payable (AP).
• Process invoices and coordinate vendor payments.
• Prepare and review employee expense reports for accuracy and compliance.
• Maintain financial records and supporting documentation.
• Manage with budget tracking and financial reporting as needed.
• Coordinate with external accountants, sister companies and vendors.
• Manage employee lease program by submitting paperwork and approving distributions

Human Resources & Payroll Support

• Support payroll processing and maintain payroll-related records.
• Assist with employee onboarding and offboarding activities.
• Maintain personnel files and HR documentation.
• Coordinate employee benefits administration and HR-related communications.
• Ensure compliance with company policies and applicable regulations.

Office Administration

• Manage day-to-day office operations and administrative activities.
• Order office supplies and maintain inventory levels.
• Coordinate facility needs, office equipment maintenance, and vendor services.
• Support meeting logistics, scheduling, and event coordination.
• Serve as a point of contact for general office inquiries.

Reporting & Data Management

• Prepare reports and presentations for management and Korea headquarters.
• Analyze and manage data using advanced Microsoft Excel functions.
• Maintain accurate records and generate ad hoc reports as required.
• Identify opportunities to improve administrative and financial processes.

Qualifications

Required

• Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field.
• 3+ years of experience in office administration, accounting, finance, payroll, or related roles.
• Strong understanding of payroll processes, AP/AR management, and financial reporting.
• Advanced proficiency in Microsoft Excel, formulas, data analysis, and reporting.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills with a demonstrated ability to communicate accurately, professionally and concisely.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to prepare clear, precise and professional reports and correspondence for management and Korea HQ

Preferred

• Korean-English bilingual proficiency.
• Experience working with or reporting to a global headquarters.
• Experience with accounting, payroll, or ERP systems.
• Knowledge of HR administration and compliance practices. xhyhwjd
• Experience in a corporate office environment.