Administrative Associate

Administrative Associate Requisition Number: S02411P Position Category: Staff Hours Per Week: 40 Months Per Year: 12 Pay Grade: N27 FLSA: Non-Exempt Job Summary The position provides executive-level administrative support to the Associate Vice President (AVP) and Chief Information Officer (CIO), encompassing crucial functions for the efficient operation of Information Technology Division activities. This role offers comprehensive support to the AVP/CIO, including communication management, scheduling, front desk management for staff and visitors, coordination of communication, fostering collaboration, enhancing business processes, managing financial activities, and ensuring confidentiality and compliance with data privacy regulations. Responsibilities Administrative duties include discretion, judgment, knowledge of administrative processes, diplomacy, and the ability to work independently. Responsibilities involve analyzing data, organizing large meetings and events, communicating effectively, problem‑solving, maintaining private and sensitive information, and handling budgetary activities such as purchasing, travel, fund transfers, and expense reallocations. The role also requires verbal and written communication with all university divisions, collaborating with the Information Technology Department team to enhance business processes and develop creative communication materials. Qualifications Associate’s degree or equivalent combination of education and experience. 4 years of full-time administrative support and/or office management experience demonstrating the ability to interact with varied departments at a senior level with minimal supervision. Experience with computer programs commonly used in office settings, including Word, Excel, Adobe, PowerPoint, Google Suite, and others. Background check required: criminal background check required as a condition of employment. Preferred Qualifications Experience in marketing, advertising, media sales/advertising, or communications. Demonstrated ability to prioritize complex and varied responsibilities, multitask effectively, and consistently meet deadlines. Knowledge of accounting and purchasing systems, as well as budgetary processes. Strong organizational skills with a proven track record of managing multiple tasks simultaneously. High level of professional judgment and confidentiality, capable of acting as a liaison to staff, students, faculty, executives, and community members. Proficiency in independently solving complex issues and collaborating effectively within a team. Excellent interpersonal communication skills and a strong team orientation. Detail-oriented approach with a keen ability to review information for accuracy. Comfortable with independently learning new software programs and staying updated on software updates. Knowledge of university programs and systems, including Ellucian Banner, Tableau, Concur, PAW Place, and others. Strong project management skills, including tracking and coordinating tasks efficiently. Knowledge of project management tools and processes. Physical Requirements Physical Activity: Expressing or exchanging ideas, conveying detailed or important instructions to others accurately or quickly; receiving detailed information with or without assistance; repetitive motion, substantial movements of the wrists, hands, and/or fingers; extending hand and arm in any direction. Physical Requirements: Light work. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Benefits WSU offers a generous benefits package that includes medical, dental, long‑term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave. Equal Opportunity Employment Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veteran status, or others, as required by law and university policy. #J-18808-Ljbffr