Receptionist

Receptionist

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank's strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

Contributes to the overall success of the Facilities Department in support of the Dallas office for the Bank of Nova Scotia. Ensures individual goals, plans, initiatives are agreed with the Senior Facilities Manager and executed in support of the Facilities team's strategy and objectives. Ensures all activities conducted are following governing regulations, internal policies and procedures. Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Champions a high-performance environment and contributes to an inclusive environment.

What You'll Do:

• Man the reception desk and provide an exceptional first impression of the office to guests.
• Greet on-site visitors and announce visitors to appropriate stakeholders.
• Operate multi-line telephone system to answer incoming telephone calls and direct calls to appropriate stakeholders.
• Ensure areas are sufficiently stocked, in working order and kept tidy and clean.
• Coordinate and track internal and external work orders through FIMS and building property management.
• Assist with coordinating details for events such as conferences, business meetings, internal and external Scotiabank events.
• Assist with booking and organizing event space, arranging food/beverage/appropriate decor, ordering supplies and audio-visual equipment, coordinating logistics and ensuring details of the event operate smoothly and efficiently.
• Assist with scheduling event speakers, vendors, and participants as needed.
• Monitor event timelines and ensure deadlines are met.
• Assist in efforts to publicize the event to employees.
• Assist with coordinating event invitations and managing RSVP list.
• Serve as liaison with event-related matters and vendors as needed.

What You'll Bring:

• Excellent communication skills, including writing and speaking.
• Ability to manage multiple projects and work assignments.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Ability to coordinate events with little supervision.
• Exceptional customer service ethic and high expectations for quality.

Location(s): United States : Texas : Dallas

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.