Operations Coordinator

• Base Salary: $60,000 to $80,000 (based on experience)
• 40 hrs./5-day work week
  • Monday - Friday: 7 am to 5 pm
• 60 day paid training & mentorship program
• Medical, Dental & Vision Insurance
• Life Insurance
• Retirement Plan w/up to 3% company contribution
• Paid Vacation, Sick Leave & Time Off
• Discounts on products & services
• Career growth opportunities
• Company vendor events & mission driven community outreach

• Own customer invoicing, AIA pay applications, and progress billings
• Review contracts and project documents to identify billing terms, retainage, insurance requirements, and deadlines
• Set up and manage project files, contracts, budgets, change orders, and financial details
• Drive accurate, on-time billing and track project financials from start to closeout
• Partner with Project Managers on billing, change orders, reporting, and deadlines
• Coordinate lien waivers, preliminary notices, closeout documents, and compliance requirements
• Monitor customer payments, research billing issues, and support collections
• Reconcile project billing and assist with month-end accounting
• Build strong relationships with customers, contractors, vendors, and internal teams
• Improve processes and identify ways to make project administration more efficient

• 2+ consecutive years proven work experience as an Operations Coordinator, Construction Administrative Assistant, Construction Project Coordinator, Construction Accountant, Project Accounting Coordinator, or similar role.
• Valid driver's license & reliable form of transportation (REQUIRED)
• Ability to pass a background check & drug test (REQUIRED)
• Working knowledge of Microsoft Office, JengAI, BidPro, Measured Squared
• Fundamental tech and math skills
• Positive, communicative and motivated to help grow the business
• Sense of urgency and cost consciousness
• Accounting, bookkeeping and reconciliation experience
• Experience with AIA billing, progress billing or construction invoicing
• Excellent interpersonal, verbal and written communication skills
• Collaboration skills and ability to delegate effectively
• Organizational skills and the flexibility to jump from priority to priority
• Analytical skills, critical thinking and problem-solving abilities
• Time management skills and detailed oriented
• Knowledge of RFMS is a plus, but not required - willing to train

• Use the response option in this job board
• Attach an up-to-date resume outlining your experience for the position
• A cover letter is always appreciated
• No emails or phone calls to the showroom
• Do not personally deliver resumes to the showroom

*Qualified candidates will be contacted by email to schedule a phone interview*

Dillabaugh's Flooring America is an Equal Opportunity Employer