Property Manager Administrator - ASAP onsite CA

Property Manager Administrator - ASAP onsite CA Location: Menlo, CA – full‑time, on‑site. Hours: 8:00 AM – 5:00 PM. Immediate start. No relocation. Position Overview We are looking for an organized, detail‑loving professional to support a busy Asset Management team for a growing property management company. In this role you will be the go‑to person ensuring the office runs smoothly while supporting leasing, accounting, tenant relations, and day‑to‑day operations. Base Pay Range $33.00 /hr – $36.00 /hr Responsibilities Manage heavy calendars, reports, invoices, and files Coordinate vendors and tenant communications, and help ensure work orders, budgets, and CAM processes stay on track Yardi and SharePoint are highly preferred Partner with property teams to support tenant events, move‑ins/outs, insurance tracking, and customer service requests – while bringing a positive, professional presence to the office Keep the office humming by managing mail, supplies, equipment, kitchen needs, cleaning coordination, and lunch services Support leasing, marketing, design, and investor activities with top‑notch administrative coordination Send out monthly Asset Management calendars and ensure no meeting or deadline falls through the cracks Maintain and organize files across SharePoint, Yardi, and property records (leases, vendors, CAM accounting, contracts, correspondence, etc.) Pull reports, track open purchase orders and work orders, and help prepare for staff meetings Assist with invoice processing in Yardi and follow up on discrepancies to keep everything accurate and on time Serve as a liaison with engineering, security, janitorial, and parking teams to track work orders and service requests Track certificates of insurance, incident reports, permits, and compliance calendars Support the team with reports, follow‑ups, and excellent customer service every day Qualifications The ideal candidate is a self‑starter with strong organizational skills, excellent communication, solid Excel and office software experience, and a minimum of 2 years in a professional office environment. Accounting experience is required; commercial property management or multi‑building campus experience is a plus. Additional Information Help set a culture crew liaison, plan fun team activities and events, and be the friendly first face visitors see. Personality is key; cross‑collaboration with all departments and employees is essential. Seniority level Mid‑Senior level Employment type Full‑time #J-18808-Ljbffr Vaco by Highspring