Executive Assistant

Executive Assistant

Torrance, California, United States

Divergent is a technology company that has architected, invented, built, and commercialized an end-to-end factory system called the Divergent Adaptive Production System (DAPS) that comprehensively uses machine learning to optimally engineer, additively manufacture, and flexibly assemble complex integrated vehicle structures and subsystems. Products created using DAPS are superior in performance, lower in cost, rapidly customizable to meet mission and customer-specific requirements, faster to market, and scalable on demand to high volume production. Divergent is a qualified Tier 1 supplier to global automotive OEMs, and Divergent is now expanding to support mission critical needs in the Aerospace and Defense sector. Join us to be a part of this transformative journey, where your impact will shape the future of technology and production.

Purpose

Divergent is seeking a highly proactive Senior Executive Assistant to provide comprehensive executive support to senior leaders. This role serves as a trusted partner, enabling executives to operate effectively through exceptional calendar management, communications support, meeting coordination, and cross-functional collaboration.

The Senior Executive Assistant independently manages complex administrative operations, anticipates business needs, and ensures organizational priorities are executed efficiently. The ideal candidate demonstrates strong judgment, professionalism, discretion, and the ability to thrive in a fast-paced, highly dynamic environment.

The Role

Executive Support & Partnership

• Provide day-to-day support for senior leaders by proactively managing priorities, schedules, and administrative activities.
• Anticipate executive needs and identify solutions to scheduling, communication, and operational challenges.
• Support executive planning activities and help maintain effective operating rhythms.

Executive Operations Management

• Manage complex calendars, meetings, and scheduling across multiple stakeholders and time zones.
• Coordinate domestic and international travel arrangements, logistics, and itineraries.
• Prepare executive briefing materials, presentations, agendas, and supporting documentation.
• Manage expense reporting and other administrative processes as required.

Cross-Functional Coordination

• Coordinate leadership meetings, business reviews, and recurring operating cadences.
• Track action items and follow up with stakeholders to ensure timely completion of commitments.
• Facilitate communication between executives and internal teams.

Project Coordination

• Support special projects and initiatives on behalf of executive leadership.
• Assist with planning leadership offsites, team events, and executive meetings.
• Contribute to improvements in administrative processes and support systems.

Confidentiality & Judgment

• Handle sensitive and confidential information with professionalism and discretion.
• Exercise sound judgment when prioritizing requests and managing executive activities.

Continuous Improvement

• Identify opportunities to improve administrative processes and executive workflows.
• Recommend and implement efficiencies that enhance team effectiveness.

Basic Qualifications

• 5+ years of executive support experience supporting senior leaders in a fast-paced environment.
• Demonstrated experience managing complex calendars, travel, communications, and executive operations.
• Strong organizational skills with the ability to manage competing priorities independently.
• Professional experience using tools within a business environment.
• Demonstrated ability to leverage generative AI tools to improve productivity, create executive-ready content, streamline workflows, and support business operations.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and executive productivity tools.

Preferred Qualifications

• Experience supporting VP-level or executive leadership teams.
• Experience coordinating leadership meetings and company operating cadences.
• Experience supporting cross-functional projects and process improvements.
• Ability to build strong working relationships across all levels of an organization.

Compensation

At Divergent, our pay range is based on the level of the job. For this role, we will consider candidates at levels S05 - S06 as evaluated through our interview process.

• Senior / S05: $89,970 - $123,710
• Lead / S06: $103,900 - $142,860

Pay Range $89,970 - $142,860 USD

What We Offer:

• Holistic Compensation Package: Enjoy a world-class compensation package that includes a competitive salary, equity plan, and discretionary results-based incentive bonus opportunities, ensuring you're truly valued for your contributions.
• Wellness and Time Off: Embrace a healthy lifestyle with paid vacation, sick time, and company holidays, including a year-end shutdown to recharge. We support growing families with paid parental leave, recognizing the importance of bonding time.
• Comprehensive Health and Wellness: Prioritize your well-being with our comprehensive health and wellness benefits, offering both HMO and Premium PPO options. Additionally, benefit from company-sponsored life insurance and short and long-term disability coverage for peace of mind.
• Investment in Growth: We're committed to your professional development. Take advantage of reimbursement opportunities for learning and development initiatives, empowering you to continuously expand your skill set and reach peak performance.
• Collaborative and High-Performing Environment: Join our collaborative, dynamic, and high-performing team within a fast-paced, mission-driven company. Together, we're disrupting the traditional manufacturing industry, fostering innovation, and integrating people and technology to reduce our footprint.

Equal Employment Opportunity

Divergent is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected characteristic. Divergent provides affirmative action in employment for qualified Individuals with Disabilities and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. EEO Poster

In order to adjust to changes in our business, it may become necessary to add, remove or modify certain duties and responsibilities, or to reassign you to another job position. From time to time you may be asked to work on special projects or to assist with other work. Your cooperation and assistance in performing such additional work is expected. Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO)

No agencies, no solicitations, and no calls please.