Office Hospitality Associate / Coordinator Part-Time

Office Hospitality Coordinator

We are looking to meet a responsive, energetic, and detail-oriented Office Hospitality Coordinator (OHC). This individual will be responsible for keeping the office a welcoming, comfortable, and productive environment for employees and guests.

Equity Methods is a national professional services firm serving the accounting and HR executive teams at Fortune 500 companies and beyond. We maintain a vibrant in-office culture focused on collaboration, fellowship, and food, which supports the hard work we do for clients. If you have a knack for hospitality and enjoy creating exquisite first impressions and lasting impressions, then we encourage you to apply.

The Role In a Nutshell

The Office Hospitality Coordinator (OHC) owns first impressions at the Scottsdale office. Whether assembling packages for clients, arranging a luncheon, or cleaning out the coffeemaker, the OHC handles each task on time and with care. The OHC will:

• Keep the breakroom stocked and common areas fresh throughout the day.
• Greet and welcome guests when they arrive at the office; direct them to the appropriate place.
• Perform shipping and receiving duties as needed, such as logging and counting incoming inventory, assembling and shipping packages, and preparing high-volume mailings.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Provide general office support, including light phone work, mail handling, printing and scanning, label and nametag printing, calendar invitations, distributing surveys, and similar duties.
• Provide tactical support for internal and external company events, including room scheduling, food orders, arranging tables and chairs, audio/visual, and real-time triaging.
• Support new hire onboarding, including sending welcome packages, preparing desks, obtaining and printing photos, coordinating onboarding activities, and more.
• Run periodic short errands such as package drop-off at the post office, picking up a catering order, or purchasing last-minute event supplies as needed.
• On a daily basis, monitor the office for cleanliness and other employee experience dimensions to drive a superior in-office employee experience.
• On a daily basis, monitor all bathrooms for cleanliness, working soap and towel dispensers, etc., and coordinate remediation as needed.
• Order office supplies and organize storage closets. Keep the office clean and tidy.
• Protect the organization by keeping confidential information confidential.
• Remediate facility issues by coordinating visits with maintenance technicians, janitorial staff, and other vendors.

This is a paid hourly position for approximately 20 hours per week. Preferred schedule is Monday-Thursday 2:00pm-5:00pm and Friday 8:00am-5:00pm.

Qualifications & Requirements:

• Behavioral qualities that are essential to the role:
• Proactive in noticing issues early on and taking action
• Resourceful in formulating solutions
• Organized and able to execute across competing priorities
• Highly receptive to feedback and interested in continuous improvement
• Strong internal client service orientation
• Comfortable with technology, including Outlook, Word, Excel, and our conference room systems.
• Solid written and verbal communication skills
• Able to lift and move 25 pounds and use shelving with ladders
• A minimum of 3 years' experience working in a customer service or administrative capacity

Candidates with prior experience in the following roles could be a potential fit: receptionist, front desk coordinator, administrative assistant, hospitality coordinator, banquets assistant, guest services, concierge, office coordinator, or similar titles.

More About Equity Methods

Equity Methods serves a diverse clientele from dozens of Fortune 500 firms to early-stage pre-IPO firms. We have served 50 Fortune 100 firms all the way to early-stage venture-backed organizations. Our clients span the entire United States, in addition to some in Canada, South America, and Europe. We offer a diverse array of services that solve mission-critical priorities within corporate accounting and human resources functions.

At our size of ~150 professionals and countless brand-name clients, we combine the best of a large professional services firm with the best of an entrepreneurial growth venture. The culture fosters excellence in client service, innovation, collaboration, and continuous improvement. We have a bias toward promoting from within and we celebrate the diverse strengths of our colleagues. We have consistently been rated a Top Company to Work for in Arizona.