Administration and Operations Coordinator at The University of Chicago in Chicago, Illinois

Job Title and Description

The Administration and Operations Coordinator will be responsible for operations within the Center. This position is part of the Administrative team, supporting recruitment and operations support for recruitment, registration and general operations for the Center. The Administration and Operations Coordinator will have opportunities to work on other development tasks such as data reporting, grant writing, and strategic planning. This position will be supervised by the Manager of Administration & Operations. This position is grant funded.

Responsibilities

• Preparing space for the day such as, preparing water and coffee station, refilling condom/lube bowls, arranging waiting area, arranging conference room tables/chairs and/or preparing iPads/Laptops for client check-in.
• Completing community member consent forms and releases of information for services and research.
• Collecting contact information and demographic information from community members for service and research follow ups.
• Supporting outreach events for recruitment for research Overseeing space scheduling for meetings, interviews, and community events.
• Attending team meetings and required trainings.
• Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
• Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
• Performs other related work as needed.

Minimum Qualifications Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Experience:

• Administrative assistant or operations support experience.
• Experience working with and/or providing care to LGBT populations, Black and Latinx community members.
• Experience working in the HIV field.

Technical Skills or Knowledge:

• Proficiency in Microsoft Applications, including but not limited to Outlook, Excel, Access and Word.

Preferred Competencies

• Strong knowledge of Chicago social service resources.
• Strong knowledge of program subject matter.
• Strong interpersonal skills and the ability to work both independently and as part of a team.
• Ability to manage stressful situations.
• Ability to maintain confidentiality.
• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
• Demonstrated written and verbal communication skills and strong analytical skills.
• Strong attention to detail.
• Excellent communication skills.
• Strong organizational skills and ability to prioritize multiple, competing demands.

Working Conditions

• Ability to work some evenings and weekends for event support.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family Administration & Management Role Impact Individual Contributor Scheduled Weekly Hours 40 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Hourly FLSA Status Non-Exempt Pay Range $21.63 - $28.85The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible YesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.