Administration and Operations Coordinator

Administration And Operations Coordinator

The Administration and Operations Coordinator will be responsible for operations within the Center. This position is part of the Administrative team, supporting recruitment and operations support for recruitment, registration and general operations for the Center. The Administration and Operations Coordinator will have opportunities to work on other development tasks such as data reporting, grant writing, and strategic planning. This position will be supervised by the Manager of Administration & Operations. This position is grant funded.

Responsibilities include preparing space for the day, preparing iPads/Laptops for client check-in, collecting contact information and demographic information from community members for service and research follow ups, supporting outreach events for recruitment for research, overseeing space scheduling for meetings, interviews, and community events, evenings and weekend availability for event support as needed, attending team meetings and required trainings, providing administrative support for a leader, coordinating special projects as directed by the leader, and performing other related work as needed.

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred experience includes working with and/or providing care to LGBT populations, Black and Latinx community members, working in the HIV field, and previous administrative support experience.

Preferred competencies include demonstrated effective leadership and teaching skills, strong organizational skills, strong knowledge of program subject matter, strong interpersonal skills and the ability to work both independently and as part of a team, flexibility, creativity, ability to manage stressful situations, ability to maintain confidentiality, ability to work on multiple projects simultaneously, set priorities, and meet deadlines, proficiency in the use of Microsoft Applications, demonstrated written and verbal communication skills and strong analytical skills, ability to work on multiple projects, and ability to adapt to dynamic clinical environments such as the emergency department and work with flexible schedules.

Application documents required include resume/CV and cover letter.