Operations Admin II

Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, records management, quality assurance and customer service. Tends to damaged and incorrectly addressed packages in a timely manner to optimize delivery time. Serves as a customer’s first line of contact for a variety of issues.

Essential Functions

Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing and answering telephone.

Reviews, researches and/or enters data in various systems to support respective functional area.

Compiles data and provides various regular and adhoc reports to management for review and determination.

Serves as frontline customer service to receive, solve and/or elevate customer inquiries and issues.

Assists management with Business Control Self Assessment (BCSA) audit activity by retrieving data and/or files for review.

Responsible for records management tasks such as maintenance, destruction and inventory.

Performs other duties as assigned

In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below:

Additional Quality Assurance/Loss Prevention essential functions

Supports ability for timely delivery and mitigates loss and damage by performing address searches/corrections through various sources and ensuring packages are in good condition for the customer.

Prioritizes workflow to maximize the number of packages that can be resolved and sent out for delivery in the same day.

Ensures all packages receive appropriate scan statuses.

Inspects and handles hazardous material damages as per policy.

Ensures all loose product is accounted for as per company policy.

Researches missing packages to understand the root cause of scanning failures and compiles information on disputed deliveries for management review.

Reviews and trends loss and damaged claims filed to identify improperly charged claims and brings to the attention of management.

Additional Linehaul essential functions

Reviews and enters all Independent Contractor (IC) settlement information into appropriate system to ensure proper payments.

Enters settlement adjustments as directed by manager.

Compiles required documentation to establish and maintain Department of Transportation (DOT)-required files.

Verifies timely log entry into system.

Enters all individual vehicle mileage record information into the system and works with ICs and Linehaul staff to rectify any issues.

Tracks a variety of metrics, including the IC charge back program, complaints and maintenance compliance and prepares weekly reports for management review.

Serves as initial contact to receive IC inquiries or issues relating to settlement, uniforms, decals, etc., to route to management for appropriate resolution.

Minimum Education

High School Diploma or GED required

Minimum Experience

Previous clerical or customer service experience preferred

Knowledge Skills and Abilities

General business skills such as typing; data entry and review; and use of phone, copier, and fax

Software skills, including use of Microsoft Office software and web-based applications

Customer service skills necessary to effectively and professionally respond to requests

Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals

Job Conditions

Minimal travel required

Preferred Qualifications:

Pay Transparency:

Pay:

Additional Details:

Shift: TBD

For details on our comprehensive benefits, click here.

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact View email address on click.appcast.io.

Applicants have rights under Federal Employment Laws:

Know Your Rights

Pay Transparency

Family and Medical Leave Act (FMLA)

Employee Polygraph Protection Act

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