Associate Director, Project Management

Associate Director, Project ManagementProject Management Department Reports to: SVP, Group Director, Project ManagementJob SummaryThe Associate Director, Project Management is energetic and committed to holistically managing multiple direct reports as well as multiple brands across multiple clients. This person is the problem-solving partner to the cross-functional leads for all things logistical, leading the agency team to meet its deliverables with both decisiveness and confidence. The Associate Director of Project Management plays an important proactive role in helping to identify and manage project risks and is accountable for ensuring that their team is successfully managing multichannel deliverables that are on time, on budget, and on strategy. The Associate Director of Project Management is responsible for assuring their direct reports are supported and supervised appropriately. This includes, but is not limited to, validating schedules, digital statements of work, timelines, and asset allocation. Additionally, the Associate Director of Project Management assures that monthly top-line reports from operational staff are delivered in a timely fashion and that operational staffing is appropriate for forecasted workflows for their brands. This person also collaborates closely with the Director of Project Management to identify process solutions and implementation strategies with internal agency and client stakeholders. They also apprise the Director of Project Management with real-time information as it pertains to brands and the tactical management of those teams, including forecasting and staffing.Key Job Responsibilities (Duties may include, but are not limited to all or some of the following)PM Methodology / Internal Process:Partners with cross-functional leads to continually evaluate agency processes and procedures to ensure efficiencies are being identified and implementedActs as the owner of Calcium+Company process, ensures the team adheres to the proper processDevelops, manages, and supports client relationships with key accounts as assigned; identifies value-added opportunities to strengthen client/agency partnershipsHelps manage new business efforts with internal leadership teamEstimating/Finances:Ensures a profitable model on their books of business and can properly diagnose budget concerns for a wide variety of projectsManages costs and timelines across a portfolio of projectsCan navigate complex scoping and pricing discussions with clientsPartners with internal stakeholders on the development of yearly statements of work (SOWs)Serves a key stakeholder and leader in assuring that weekly internal brand financial meetings are taking placeWorks in tandem with Financial and Account Services counterparts to ensure tactics are being managed to approved estimatesEnsures that direct reports are managing and leading in the same way across the brands they serviceLeads counterparts in reviewing and communicating actuals versus estimates to broader core team members to effectively manage profitability of specified tacticsResource Allocation:Partners with the Director of Project Management to continually assess operational resources and ensure they are deployed and leveraged to meet brand needs (ie, balanced workloads, talent to task, etc)Actively manages resource allocation with internal teams by identifying resource gaps and working to proactively fill them with internal resources and/or resources to be identifiedInternal Relationships and Team Leadership: Managerial skills :Acts as a conduit for a productive culture and drives a positive team moraleManages the work and performance of direct reports; serves as a mentor and coachAuthors and delivers reviews of direct reports, helping them set appropriate goalsJob Qualifications (Skills/Requirements)Bachelor's degree requiredMust have 7+ years of experience in the advertising industry (pharmaceutical preferred)Must have supervisory experiencePossesses excellent leadership and communication skillsExpert in PM best practices, including methodologies, risk identification, and mitigation approachesProduct launch, med/legal, and FDA 2253/OPDP submission experienceMicrosoft Office Suite: Word, Project, Excel, PowerPoint; Acrobat Professional; web-based routing and project management system administrationCan mindfully manage deadlines, multiple tasks, and challengesFor U.S. Job Seekers, it is the policy of Calcium+Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F