Temp-perm AP Specialist

Temp-perm AP Specialist

Our client in Brentwood, TN has an immediate need for a Temp-perm AP Specialist. With strong performance, this position will convert to a role with employee benefits after approximately four months as a temporary employee. The AP Specialist reports to the AP Supervisor.

Job Duties:

• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Notifies Accounts Payable Supervisor about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect
• Review vendor statements and contacts vendors to resolve unpaid invoices
• Route and verify that all invoices are properly approved.
• Organize and upload all vendor invoices into AP software
• Maintains accounting ledgers by verifying and posting account transactions.
• Maintains vendors and other AP data fields in the ERP system
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records and filing documents.
• Reviews vendor invoices to determine if use tax needs to be accrued.
• Tracks and submits business license renewal documentation and payments for all locations
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.

Qualifications & Requirements:

• Associates degree in Accounting or equivalent work experience
• Previous Accounts Payable experience
• PC proficiency including AP software, Excel and Outlook
• Above average skills in 10-key and data entry

Competencies:

• Pleasant demeanor and customer service focus
• Verbal and written communication skills
• Organizational and planning skills
• Problem analysis and problem solving skills
• Attention to detail and accuracy
• Confidentiality
• Stays focused on work