Leadership Academy Coordinator

Job Title: Leadership Academy Coordinator

Classification: Union, Non-Exempt, Coordinator

Reports to: Director of Leadership Academy

Grade Level: 5

Overview:

The Greenlining Institute works towards a future where communities of color can build wealth, live in healthy places filled with economic opportunity, and are ready to meet the challenges posed by climate change.

We work with communities of color to:

• Understand and analyze the racist barriers to economic opportunity.

• Demand accountability from the public and private sectors to combat injustice.

• Foster consensus-building that produces long-term change and success.

• Bridge research and policy to spearhead innovative strategies at the intersections of racial, economic, and climate equity.

To achieve our vision, we focus on four strategic issue areas:

1. Economic Equity

2. Climate Equity

3. Transformative Communities

4. Leadership Academy

The Greenlining Institute is deeply committed to justice and equity not just in the work we do in communities, but also within our organization. We actively work to create a diverse, inclusive, and supportive workplace that values lived experience, community wisdom, and racial equity. We particularly encourage applications from Black, Indigenous, and People of Color (BIPOC), immigrants, LGBTQ+ individuals, and those with lived experiences in historically marginalized communities.

Please note: you are not required to list your academic institution if you prefer not to disclose that information. To learn more about our work and impact, please visit

The Opportunity:

The Leadership Academy Program Coordinator is a vital hybrid operational role designed for a systems-oriented individual looking to cultivate the next generation of racial equity leaders. You will manage the logistical backbone of our Academy initiatives & programs—including Casa Joaquin Murrieta, Fellowship and Summer Associate tracks—ensuring that every stage of the participant lifecycle, from initial recruitment to alumni advocacy, is executed with precision. By owning the data integrity and more of our networks and co-facilitating in-person program sessions, you directly enable the Academy to scale its impact and empower diverse leaders to drive systemic change.

Program Responsibilities:

• Executes outreach and recruitment cycles to attract diverse applicant pools. This includes managing job board distributions, coordinating informational webinars, in conjunction with HR serves as a primary point of contact for candidate inquiries.

• In-person facilitation for outreach and recruitment activities included, but was not limited to, tabling on campus, job fairs, and conference tabling.

• Post job announcements to target universities, partner organizations, listservs, job portals etc.

• Tracks applicant submissions in the applicant tracking system

• Manages nomination submission portal and develops a tracking mechanism to monitor nominees' progress through program application cycle

• Collaborated with the communications team on outreach efforts and coordinates related internal processes to advance the work

• Supports the application tracking, review, and score analysis process for all Academy programs

• Support facilitation of all Academy Programs in person: Fellowship, Summer Associates, Casa Joaquin Murrieta, and GAAA

• Administrative support across all Academy Programs: Purchasing, Invoices, Divvy, etc.

• Contributes research and process improvements to the Academy’s operations and assists in the practical integration of racial equity frameworks within the curriculum.

• Acts as liaison to manage communication and coordination with guest speakers for program workshops and events

• Manages program master calendar and updates master workshop calendar as programming is developed and scheduled

• Assists in drafting, editing and writing, of external reports, and communications across organization

• Maintains systematic records of participant demographics and program outcomes to produce data sets required for grant reporting and funding compliance.

• Coordinate and support all Academy events: Location scouting, vendor management, marketing and promotions, outreach to guests, and day-of in-person event support etc.

• Supports database development to collect accurate roster of all program current participants and alumni

• Develops tracking system to identify and manage missing contact information for program alumni

• Performs regular alumni audits using social platforms and direct outreach to maintain a high-integrity database of contact information and professional milestones.

• Assumes a professional and friendly demeanor when engaging with alumni in all capacities

Program and Team Engagement

• Mentor a participant in the Casa Joaquin Murrieta Residential Program

• Occasionally attends workshops, events and Academy activities

• Assumes interim responsibility for our residential Casa program operations in the absence of Program Management to ensure continuity of service and safety.

• Participates in related program, organization and community meetings as assigned

• 1 years of related experience

• HS Diploma or GED, Bachelor’s Degree Preferred. (Applicants are not required to disclose their educational institutions during recruitment, but to be verified post offer acceptance).

• A positive attitude and strong sense of teamwork

• Ability to communicate and work with diverse audiences.

• Commitment to excellence and high standards

• Excellent customer service skills

• Excellent verbal and written communication skills.

• Ability to prioritize tasks, strong organizational skills, and an ability to work independently.

• Detail-oriented approach

• Hands on experience with office machines (e.g.: copiers, fax machines, postage meter machine, printers); not a delegated task

• Flexibility to help staff and organizational teams adjust to new tasks if organization or office needs change.

• Committed to championing causes that serve low-income individuals and communities of color

• Proven ability to work in a manner that respects differences in race, ethnicity, age, sex, sexual orientation, gender identity and expression, religion, ability and socio-economic circumstance

• Strong interest in the field of Leadership Development and the support of leadership in others

• Process oriented and enjoys creating systems to prioritize tasks and track important details

• Demonstrated ability to manage details and follow-through with minimum direct supervision

• Team player who inspires collaboration, lifts up the work of others, and maintains balance and perspective with patience and a sense of humor

• Ability to work cooperatively and effectively while demonstrating flexibility with others to set goals, resolve problems, pivot assignments and make decisions that move forward the work

• Ability to create and maintain friendly and professional relationships with staff, participants and key stakeholders

• Strong writing and computer literacy of PC-based GSuite (i.e., Sheets, Slides, and Docs), Slack, Canva, Asana, Eventbrite and other similar online platforms.

• Demonstrated strengths in outreach and recruitment (i.e., candidate and alumni engagement), database and CRM management, and written and verbal communications.