Receptionist / Administrative Assistant

GENERAL PURPOSE OF JOB

Responsible for providing receptionist duties and accounting and lease compliance administrative support for the departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

* Answer and direct incoming calls at the reception desk, and greet and assist company guests

* Act as liaison between guests and associates

* Provide parking validation for company guests

* Perform daily kitchen upkeep and replenish supplies as needed

* Maintain and update company phone directory

* Support administrative staff as needed

* Collect and processes public notices for property-related items, including identifying the property and preparing letters to notify tenants

* Assist the Accounting department with:

* Review of invoices in the AP Express system

* Provide petty cash services to associates and reconcile balances on a quarterly basis

* Serve as the "back-up" for processing the weekly check run through Oracle

* Special projects, as needed

* Provide administrative support to the Lease Compliance department, including:

* Preparation of CPI rent escalation calculations and tenant billings, as needed

* Oracle data entry of periodic rent billings

* Electronic filing and mailing of tenant property tax documents

* Mailing of monthly tenant rent reminder letters

* Processing periodic mass mailings to tenants, as needed

* Special projects, as needed

* Other duties as assigned