Executive Assistant

Executive Assistant

Mission Statement: "To provide through the power of Jesus Christ, a home for the homeless, food for the hungry and hope for their future."

We currently have a full-time Executive Assistant opening available. The schedule for this position is Monday – Friday, 40 hours per week with flexibility. The starting rate for this role is $23/hr.

Full-Time Benefits

• Medical Insurance
• Dental Benefits
• Vision
• 403b Savings Plan and Generous Company Match
• Generous Paid Time Off
• Paid Holidays
• EAP (Employee Assistance Program)
• Group Life Insurance
• Supplemental Life Insurance for Dependents
• Short-Term and Long-Term Disability Plans

Position Description

The Executive Assistant serves as a trusted administrative partner to the President & CEO, ensuring the efficient coordination of executive priorities, communications, and organizational initiatives. This position anticipates needs, manages competing priorities, and applies moves -management and project-tracking processes to keep key initiatives, relationships, deadlines, and action items moving forward. Serving as a central point of coordination among the President & CEO, executive leadership, and the Board of Trustees, this role ensures timely, accurate information flow that supports sound decision-making and effective governance. Through disciplined follow-through and sound judgment, the Executive Assistant strengthens executive effectiveness and helps advance the organization's mission-driven goals. The Executive Assistant should have the heart of a servant in accordance with Colossians 3:23 "Whatever you do, work at it with all your heart, as working for the Lord, not for human masters."

Key Tasks and Responsibilities

• Manage the CEO's calendar, scheduling meetings, appointments, and travel to align with organizational priorities.
• Track action items, key relationships, deadlines, and follow-up tasks across departments using project management systems to ensure timely advancement and completion.
• Prepare, proofread, and format correspondence, KPI reports, presentations, and internal communications on behalf of the CEO.
• Coordinate logistics for Board of Trustees meetings, including agendas, meeting materials, minutes, and follow-up action items.
• Serve as a liaison between the CEO and internal staff, external partners, donors, and community stakeholders.
• Maintain organized digital and physical filing systems for executive records, contracts, and confidential documents.
• Monitor and prioritize the CEO's incoming communications, flagging time-sensitive or high-priority items for immediate attention.
• Assist in tracking donor cultivation activities and key relationship touchpoints in partnership with fund-raising staff, updating TRM's CRM system (Virtuous).
• Coordinate cross-departmental projects and initiatives assigned by the CEO, ensuring deadlines and deliverables are met.

Other Duties

• Attend All Staff meetings.
• Job performance should demonstrate The Rescue Mission's Core Values: Organizational Integrity, Organizational Unity and Organizational Effectiveness.
• Be prepared to pray with and offer spiritual support to others.
• Perform other job-related duties as assigned.

Education Training and Experience

• Associates degree required, bachelor's degree preferred or equivalent work experience.
• 3 years of administrative experience.

Knowledge Skills and Abilities

• Ability to think critically and analyze complex situations in a time-sensitive manner.
• Ability to communicate effectively and in a professional manner in dealing with people, staff, and clients.
• Emotional and social intelligence to problem solve and deal with confrontation in a calm, reconciling manner.
• Advanced computer skills with knowledge of internet, email and proficiency in Microsoft programs.
• Ability to maintain strict confidentiality.
• Strong organizational and time-management abilities are critical.
• Ability to work with individuals of various socio-economic, ethnic, and racial populations.
• Ability to comply with personal and business requirements and expectations as detailed in the Employee Handbook.