Executive Assistant
$80k - $100kLondon Approach
Legal Practice Assistant / Executive Assistant
Direct Hire | Hybrid Schedule
Location: New York, NY 10007
Schedule: Hybrid 3 days onsite weekly (fully onsite during initial training period)
Hours: Standard business hours with some flexibility (3537.5-hour work week)
Compensation
- Salary range: $80,000 $100,000 base
- Discretionary bonus eligibility
Position Overview
Established law firm is seeking a polished and highly organized Legal Practice Assistant to support attorneys within a busy Business Litigation and Real Estate practice group. This role functions heavily as an Executive Assistant while also providing legal administrative support in a fast-paced professional environment.
The ideal candidate is proactive, detail-oriented, able to manage multiple priorities simultaneously, and comfortable interacting with high-level attorneys, clients, and court personnel.
Responsibilities
- Manage complex attorney calendars, scheduling, and daily priorities
- Coordinate meetings, conference calls, court reporters, and client-related activities
- Screen and manage attorney phone calls and correspondence
- Draft, revise, proofread, and format legal documents, memoranda, correspondence, and reports
- Prepare engagement letters and assist with conflict checks and new business intake processes
- Handle transcriptions, document edits, filings, discovery coordination, and court-related communications
- Monitor and manage attorney emails and workflow deadlines
- Maintain client files and records in both electronic and paper filing systems
- Coordinate extensive travel arrangements and itineraries
- Process expense reports, billing-related tasks, and attorney time summaries
- Maintain client contact lists and assist with marketing-related activities
- Participate in team meetings and assist with agenda preparation and meeting minutes
- Coordinate continuing legal education (CLE) trainings and administrative projects
Qualifications
- Minimum 2+ years of legal administrative, executive assistant, or legal secretarial experience required
- Law firm or banking industry experience strongly preferred
- Experience supporting high-volume executives or attorneys in fast-paced environments
- Strong client communication and relationship management skills
- Experience with calendaring, scheduling, document management, and legal workflows
- Familiarity with state and federal court filings preferred
Vacancy posted 2 days ago
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