Executive Personal Assistant

A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.

This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.

Location: New York City, near Union Square

Schedule: 5 days/week in office

Additional flexibility: Some hybrid/remote work flexibility given when principals are traveling and during the summer

Hours: Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed

Compensation & Benefits: $150,000 to $200,000 base salary + discretionary annual bonus , paid healthcare benefits , PTO,401(k)

What the role involves:

• Managing complex executive MS Outlook calendars across time zones
• Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
• Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
• Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
• Handling polished written and verbal communications on behalf of principals and managing inboxes
• Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
• Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
• Handling confidential documents and sensitive information with discretion
• Supporting interactions with investors, partners, and international contacts in a polished manner

Ideal background:

• 10+ years of executive assistant and personal assistant experience supporting senior executives
• Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
• Tech-savvy and confident using Microsoft Office and AI tools
• Extremely polished, discreet, and service-oriented
• Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
• Strong global scheduling and calendar management experience
• Resourceful, organized, and thick-skinned with a flexible mindset

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.