Part-Time Executive Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Job description:

About the Opportunity

Lifetime of Love Nannies and Jewel Wagner are looking for a reliable, organized, and proactive Part-Time Executive Assistant to support the owner and help keep daily business operations running smoothly.

This is a great opportunity for an Executive Assistant, Administrative Assistant, Office Coordinator, Office Manager, or Administrative Support professional who enjoys variety, staying organized, solving problems, and working closely with a business owner.

You’ll support two growing businesses with a combination of executive assistance, administrative support, scheduling, office coordination, customer service, and selected personal administrative tasks.

This position may be a great fit if you are someone who:

• Is highly organized and detail-oriented
• Takes initiative and follows through
• Can manage multiple priorities without constant supervision
• Communicates professionally and warmly
• Is comfortable learning new software and systems
• Enjoys helping a business owner stay organized and productive

What You'll Do

Executive & Administrative Support

• Manage calendars, appointments, reminders, meetings, and follow-up tasks
• Coordinate schedules and help keep priorities organized
• Prepare documents, correspondence, and meeting materials
• Maintain accurate files, records, spreadsheets, and contact lists
• Handle data entry and administrative updates
• Track open tasks and make sure important deadlines are not missed

Business Operations

• Assist with business and personal bill tracking, approved payments, expenses, and budget organization
• Maintain Excel and Google Sheets trackers and administrative systems
• Support licensing renewals, documents, signatures, deadlines, and communications with professional advisors
• Assist with franchise onboarding, checklists, document collection, scheduling, and follow-up
• Help identify practical ways to improve office systems and workflows

Office & Customer Support

• Keep the office organized and stocked
• Coordinate basic office supplies and vendors
• Organize mail, receipts, correspondence, and business records
• Provide administrative and customer-service support to other team members as needed

Travel & Personal Assistance

• Coordinate travel arrangements, reservations, and itineraries
• Assist with selected personal administrative tasks for the owner
• Accompany the owner on occasional business travel when needed and scheduled in advance

Qualifications

Required:

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, Office Coordinator, Administrative Specialist, or in a similar role
• Strong organizational and time-management skills
• Excellent attention to detail and follow-through
• Professional written and verbal communication skills
• Strong customer service skills
• Comfortable managing multiple tasks and changing priorities
• Proficiency with Microsoft Excel or Google Sheets , including sorting, filtering, formulas, and organizing data
• Comfortable using calendars, email, online documents, and business software
• Ability to maintain confidentiality with financial, personal, and business information
• Ability to work in an office and participate in occasional travel with advance notice

Preferred Experience

• Executive Assistant or administrative support experience working directly with a business owner or executive
• Office management or business operations experience
• Experience supporting multiple businesses or a growing company
• Experience with scheduling, travel coordination, expense tracking, billing, or project coordination
• Experience using AI tools to improve administrative tasks, organize information, or draft documents while maintaining accuracy and privacy

What We Offer

• Part-time schedule — approximately 20 hours per week
• Monday–Friday schedule
• Consistent daytime hours with some flexibility
• Opportunity to work directly with a business owner
• Variety in your day-to-day responsibilities
• Training on company systems and workflows
• Opportunity to take on additional responsibilities as you grow
• Potential opportunity to grow into a full-time position

How to Apply

Please submit your resume and a brief introduction telling us about your administrative or business experience, spreadsheet skills, availability, and ability to travel occasionally.

We’re looking for someone who is dependable, organized, professional, and ready to take ownership of their work.

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Work Location: In person