Order Entry Specialist

Job Description

Job Description

Job Title: Order Entry Specialist
Job Description

As an Order Entry Specialist, you will be responsible for managing and ensuring the accuracy of order entries. Your role will involve processing customer orders promptly, monitoring open and past-due orders, and maintaining accurate delivery dates. Additionally, you will serve as a reliable resource for customer support and communication, providing updates and assisting with problem-solving. You will also play a crucial role in sales support, information management, and continuous improvement of processes.

Responsibilities

• Enter and process customer orders promptly and accurately.
• Monitor open and past-due orders, ensuring timely follow-up and resolution with the supply chain team.
• Maintain accurate delivery dates and communicate updates to customers.
• Serve as a reliable resource for customers, addressing inquiries, and providing updates.
• Assist customers with problem-solving and technical questions, escalating issues when necessary.
• Keep customers informed about new products, pricing changes, and company updates.
• Prepare quotations and assist with sales-related documentation.
• Collect data for potential new products and services and share insights with the sales team.
• Participate in required sales meetings, review metrics, and discuss issues and errors with all departments to ensure smooth operations.
• Share sales literature, brochures, and pricing sheets with new or current customers.
• Coordinate filing and dissemination of all sales-related information.
• Keep records of customer interactions and submit reports as required.
• Maintain a high level of professionalism and product knowledge through training and meetings.
• Willingness to cross train to fill in for absences, vacations, and workload.
• Support company initiatives and assist with trade shows, demonstrations, and special projects.
• Document and/or update standard operating procedures (SOPs) for your position.
• Share feedback and ideas that enhance customer experience and operational efficiency.
• Solicit and maintain customer surveys to collect data for corrective actions or positive feedback.

• Minimum 3-5 years of experience in customer service, order entry, or related administrative B2B role.
• Strong attention to detail and accuracy in data entry.
• Excellent communication skills—both written and verbal.
• Proficiency with Microsoft Office Suite and ERP systems (experience with Global Shop (GSS) is a plus).
• Excel in time management of multiple priorities in a fast-paced environment.

• Experience in RPM – Rubber/Plastic/Metal manufacturing or distribution industries.
• Ability to read and understand blueprints and technical specifications.
• Sales financial metrics and analysis (gross margin, profitability, multi-quantity pricing, cost of goods sold, etc.).

The role offers an opportunity to work for a smaller, growing company where you can customize your role and take ownership. The work environment is fast-paced and requires effective time management of multiple priorities. The position is fully remote and requires proficiency with technologies like Microsoft Office and ERP systems.

Job Type & Location

This is a Contract to Hire position based out of Brookpark, OH.

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Brookpark,OH.

This position is anticipated to close on Jun 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.