Administrative Assistant

Administrative AssistantThis position is responsible for providing diverse and confidential administrative support to multiple executives. The role involves extensive calendar management, coordinating travel, processing expenses, and managing various administrative tasks. The successful candidate will handle different and conflicting objectives in a responsive and personable manner.Key ResponsibilitiesProactively manage multiple calendars, effectively resolving conflicts in a professional manner.Accurately arrange complex, detailed, and frequently changing travel plans and itineraries.Manage all travel planning and process expenses, coordinating schedules to maximize time and create efficiencies.Provide administrative support, including typing memoranda, coordinating correspondence, and maintaining accurate records.Prepare meeting minutes and related documents.Communicate with executives and line management to gather and convey relevant information.Assist with organizing in-person meetings, off-sites, and other staff events.Assist the site leader with site-specific activities, access management, and organization.Required Qualifications3+ years of experience as an Administrative Assistant or a comparable role.Demonstrated ability to interact with senior-level executives.Proficiency in the MS Office Suite (Word, Outlook, PowerPoint).Ability to work independently, multi-task, and manage time wisely in an urgent, deadline-driven environment.Capability to handle confidential and sensitive material with the highest degree of integrity.Excellent attention to detail, organizational skills, and a proactive attitude.Preferred QualificationsPrior experience in a similar role within the specified client environment or Global Technology.Strong executive presence and superior interpersonal communication skills.Experience with Co-Pilot.This role requires a hybrid schedule with a minimum of three days per week onsite.