AP/AR Manager

Job Description

Job Description

The AP/AR Billing Manager is responsible for overseeing the full cycle of accounts payable, accounts receivable, and billing operations. This role ensures timely and accurate processing of invoices, collections, cash application, and vendor payments while driving process improvements, strengthening internal controls, and supporting overall financial operations.

This position manages a team and partners cross-functionally with finance, operations, and leadership to improve efficiency, cash flow, and reporting accuracy.

Key Responsibilities

Accounts Payable

• Oversee full-cycle AP process including invoice processing, approvals, and vendor payments
• Ensure timely and accurate payment of vendor invoices in accordance with company policies
• Maintain strong vendor relationships and resolve any discrepancies or issues
• Monitor AP aging and optimize cash flow while capturing discounts where applicable

Accounts Receivable & Billing

• Manage billing operations including invoice generation, accuracy, and timely delivery
• Oversee collections process and AR aging to ensure timely cash receipt
• Partner with internal teams to resolve billing discrepancies and customer disputes
• Monitor credit risk and support credit decision processes

Leadership & Process Improvement

• Lead, mentor, and develop AP/AR and billing team members
• Establish and enforce policies, procedures, and internal controls
• Identify opportunities for automation, system enhancements, and process efficiencies
• Drive continuous improvement initiatives across transactional accounting functions

Reporting & Compliance

• Prepare and analyze AP/AR aging reports and key performance metrics
• Support month-end and year-end close processes, including reconciliations
• Ensure compliance with company policies, audit requirements, and regulatory standards
• Assist with internal and external audit requests

Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• 5+ years of progressive experience in AP/AR and billing operations
• 2+ years of supervisory or management experience preferred
• Strong understanding of accounting principles and internal controls
• Experience with ERP systems and accounting software
• Advanced Excel skills and strong analytical capabilities
• Excellent communication and problem-solving skills

Preferred Qualifications

• Experience in high-volume or multi-entity environments
• Exposure to process automation tools or system implementations
• Industry experience relevant to company operations

Compensation & Benefits

• Competitive base salary + potential bonus opportunity
• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Professional development and growth opportunities

Equal Opportunity Employer

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Pay Details: $80,000.00 to $90,000.00 per year

Search managed by: Natalie Hotrum

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.