Property Administrator

Job Description

Job Description

We are looking for a detail-oriented Property Administrator to support the daily management of an affordable housing community in Seattle, Washington. This is a Contract position focused on resident support, administrative coordination, and compliance-driven property operations. The person in this role will work closely with site leadership to help maintain organized records, support occupancy efforts, and ensure a positive experience for residents and applicants.

Responsibilities:
• Partner with the Property Manager to keep daily community operations running efficiently and in alignment with site goals.
• Serve as a point of contact for residents and applicants by addressing inquiries, resolving concerns, and following up on service-related issues promptly.
• Manage leasing administration by coordinating applications, lease documentation, renewals, certifications, move-ins, and move-outs according to program and company standards.
• Organize and maintain resident files, account records, and property documentation with a high level of accuracy and regulatory awareness.
• Assist with rent processing, monitor outstanding balances, and support collection follow-up with professionalism and consistency.
• Work alongside maintenance personnel to track service requests, confirm completion of work orders, and help ensure resident needs are addressed.
• Prepare routine reports, written communications, and general administrative materials to support property operations.
• Contribute to occupancy and leasing efforts by communicating with prospective residents and helping move applicants through the process efficiently.
• Review documentation for completeness and compliance with applicable housing requirements, internal policies, and operational procedures.
• Provide broad administrative assistance and take on additional property management support tasks as business needs arise.• Previous experience in property management, leasing, affordable housing, or administrative support is preferred.
• Familiarity with affordable housing programs and compliance-related documentation is an advantage.
• Experience using property management platforms such as Yardi, OneSite, or similar software is preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational abilities with careful attention to detail and documentation accuracy.
• Ability to manage multiple responsibilities effectively in a fast-paced environment.
• Strong verbal and written communication skills with a strong customer service mindset.
• Dependable work habits, sound judgment, and a collaborative approach to supporting onsite operations.