Administrative Assistant - Entry Level (Remote)

About the job

Administrative Assistant - Entry Level (Remote). The position is part time at 15-20 hrs per week by November 2022, with hours potentially increasing to 24-30 hrs per week after November 2022. This is a remote role that requires communicating with the manager, project team members, and clients via email, telephone, and Microsoft Teams.

Responsibilities

• Administrative Support: manage job digital reports (e.g., developing project- and contract-specific files) and, upon request, assist with coordinating and generating technical documents as well as discussions. Monitor and update program customer handbooks.
• Regulatory Assistance: assess environmental documentation and administer regulatory observance needs. Enter data into an online database and evaluate digital material against established regulatory requirements. Perform ad hoc regulatory research. Maintain a job email mailbox with communications from airport clients and project subcontractors. Understand the client standard operating procedures to provide appropriate support to customer sites.

Required Skills

• Organized, detail-oriented; ability to work remotely and independently; capable of handling a busy environment with multi-tasking and effective prioritization.
• Ability to monitor the status of jobs; professional communication (verbal and written) with a wide range of readers via phone and email.
• Strong data-entry skills; proficient in Microsoft Office (Word, Excel, PowerPoint); experience with Teams. Ability to create, edit, and print Excel spreadsheets and to sort and filter data in Excel; familiarity with Adobe Acrobat.
• Ability to establish and maintain systems for digital submission of specialized files and documents.

Must-Have (Hard Skills)

• Proficiency in Microsoft Office & Adobe Acrobat.
• Understanding of environmental regulations.

Nice-to-Have (Soft Skills)

• Data entry and QA/QC
• Customer service experience

Education & Experience

• Associates or Bachelor's degree and 2+ years of office-related experience in a progressively responsible role.

Workplace, Projects, & Team Interaction

• Remote work environment.
• Daily interaction with the team; overview of work environment/workspace; collaboration on projects and quality assurance to ensure compliance.

What the role will do

• Use the online database for various duties and provide email support.
• Assist with project-related tasks and regulatory compliance as needed.

Yes, there are development and advancement opportunities within the role and/or to a larger team.