Invasive and Non-Invasive Scheduler

CardioNow Clinic Invasive And Non-Invasive Scheduler

The next generation of independent cardiology is being built here. CardioOne is a physician-led, technology-driven cardiology platform built to empower independent practices to compete, and win, in a rapidly evolving healthcare landscape. Our mission is to provide cardiologists with the tools, infrastructure, and expertise they need to thrive while maintaining full clinical independence. We combine a deep bench of healthcare operators with purpose-built technology and AI-enabled solutions across operations, revenue cycle, imaging, and practice development. From real estate and advanced imaging to clinical workflows and data infrastructure, CardioOne delivers a fully integrated platform designed to drive growth, efficiency, and superior patient outcomes.

Backed by WindRose Health Investors and leading healthcare executives, CardioOne is building one of the most sophisticated and scalable cardiology MSOs in the country - designed to reimagine what is possible for independent cardiology.

About the Job

We're seeking a compassionate, experienced Invasive and Non-Invasive Scheduler to join our team at CardioNow Clinic. You will manage appointments, tests, and provider schedules, focusing on diagnostic procedures like echocardiograms and stress tests rather than surgical interventions. This role coordinates patient care, verifies insurance, and maintains appointment software to ensure efficient clinic workflow.

What You'll Do:

• Coordinate patient appointments for non-invasive cardiac tests (e.g., Echo, EKG, Stress Tests, Holter monitors).
• Manage provider schedules in the system.
• Confirm appointments, provide pre-test instructions, and manage patient waitlists.
• Verify referrals, obtain insurance pre-authorizations, and process necessary paperwork.
• Solid understanding of insurance verification, insurance registration workflows, and prior authorization requirements.
• Liaise between patients, nurses, and cardiologists.
• Coordinate appointments for new and returning patients and reschedule or cancel them when needed.
• Answer incoming phone calls and respond to emails in a courteous and professional manner.
• Address patient inquiries, provide information about services, and assist with prescription refill requests.
• Collect and update patient demographic and insurance information accurately.
• Patient Service Representative duties as assigned.

What You'll Need:

• Prior experience in a fast-paced hospital or clinic based in cardiology preferred.
• High school diploma or GED required.
• Minimum one (1) year scheduling experience in an ambulatory surgery facility, acute-care hospital, or doctors office.
• Prior authorization experience required.
• Athena experience preferred but not required.
• Strong verbal and written communication skills.
• Ability to maintain patient confidentiality in all areas.
• Able to work independently in high pressure situations.

Work Location: You will work out of the Lynnwood, WA office.

Additional Information: Full time hourly rate of $24-$25 an hour to commensurate with experience plus medical, dental, and vision.