Administrative Support Assistant

Job Description

Job Description

Administrative Support Assistants support managers with tasks such as handling communications, scheduling meetings, maintaining records, and providing general office support. While duties may vary by department, the role typically involves assisting office management at various levels to maintain an organized work environment. Our office is in Clearwater, Florida, and this position is in the office Monday through Friday, 8:00 am to 5:00 pm

Common responsibilities include:

• Acting as a first point of contact for colleagues, clients, and visitors
• Answering phone calls, responding to emails, and directing inquiries to the right person
• Greeting visitors, arranging access, and preparing meeting rooms
• Organizing filing systems and updating digital or paper records
• Preparing documents, reports, presentations, and correspondence
• Ordering office supplies and ensuring equipment is stocked and maintained
• Assisting with basic HR or onboarding tasks, such as preparing paperwork or maintaining staff records

JOB SPECIFICATIONS:

Education Required:

Bachelor’s Degree in Human Resources, Business, Communications, Marketing or related field is preferred. Must at least have an Associate’s Degree.

Experience Required:

Proficient in Microsoft Word, Excel, Outlook, and PowerPoint. 1 – 2 years of administrative experience in a corporate setting is preferred. Previous HR experience is a plus. Experience with ADP is a plus.

Skills Required:

• Excellent attention to detail
• Excellent communication skills, both oral and written
• Ability to prioritize and multitask
• Ability to work independently, yet perform effectively in a team environment
• Should possess excellent planning and organizational skills
• Intermediate to Advanced knowledge of Microsoft Office Word, Excel and PowerPoint

Travel Required:

Minimal to None