Workplace Administrative Assistant

Workplace Administrative Assistant

Chicago, Illinois, United States

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife ultra-filtered milk; Core Power High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife nutrition plan, a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit fairlife.com.

Job Purpose: Provide on-site administrative and coordination support to the R&D and Juice teams, including executive leadership, ensuring seamless day-to-day operations through meeting coordination, space management, event support, and responsive assistance tailored to the necessities of each team. Additional tasks and projects will be assigned as needed by the Workplace Manager.

Responsibilities:

• Handle daily internal office communications, invitations, and announcements.
• Support employee onboarding and office or pilot plant tours.
• Coordinate and support engagement events.
• Assist with planning and execution of regular and annual events, on and offsite.
• Assist with management of monthly birthday and anniversaries list.
• Assist in management of conference rooms and meeting schedules.
• Support Workplace Manager with supply orders, stocking, greeting visitors and other ad hoc projects.
• General office upkeep of kitchens and common areas.
• Oversee various vendors as assigned by Workplace Manager.
• Mail and package shipping and distribution.
• Assist Executive Leadership as needed.

Skills/Qualifications Required:

• 1-3 years of experience working in a professional office setting is strongly preferred.
• Must have the ability to effectively interact with personnel from all levels within the organization and apply good judgement in resolving sensitive and/or confidential employee and HR related issues.
• Must be detail-oriented and have strong oral and written communication and analytical and organizational skills.
• Must be highly proficient with Microsoft Office, including the use of Teams, Excel, Word, and PowerPoint.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a fast-paced environment.

Working Conditions and Physical Requirements:

• 8 hours sitting/standing/walking.
• Ability to lift up to 30 lbs.

How Fairlife Nourishes You:

At fairlife, we believe in better and that includes how we support our people. We offer a comprehensive suite of benefits and wellbeing resources designed to support you physically, emotionally, socially, and financially, both in and out of work.

• Comprehensive medical, dental, and vision coverage, effective day one!
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance)
• Paid Time Off to recharge and support work-life balance
• Paid parental leave & adoption assistance (up to $10,000)
• Parental support & family care benefits, including childcare resources and lactation support
• 401(k) to support retirement planning with up to 9% in employer match
• Wellness reimbursement (up to $500 for qualified wellbeing expenses)
• Employee Assistance Program (EAP) for emotional wellbeing and work-life support
• Company-paid life insurance and short-term disability
• Employer HSA funding (for HDHP participants)
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month)
• Learning & development programs to unlock your full potential
• Rewards & recognition, matching gifts, free product, and Business Resource Groups
• Our manufacturing facilities are climate-controlled and a pristine work environment

fairlife's nour!sh program is designed to meet you where you are supporting your individual wellbeing journey while enabling you to do your best work every day.

Position Location: Chicago, IL

Reports To: Workplace Manager

Travel Requirements: 10%

Exempt/Nonexempt: Exempt

*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Base pay range:

$50,000 - $60,000 USD

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.