Billing Administrator

Project Accounting Coordinator

A well-established construction organization is seeking a detail-oriented Project Accounting Coordinator to support billing, job costing, accounts receivable, and compliance activities across active projects. This position plays a key role in maintaining accurate project financial data, supporting collections efforts, ensuring regulatory compliance, and assisting with day-to-day accounting operations.

The ideal candidate is analytical, highly organized, and comfortable working with large amounts of data in Excel and have exposure to billing, project accounting or construction accounting.

Key Responsibilities:

• Prepare and process customer invoices and billing documentation
• Assist with construction project billing and material sales invoicing
• Monitor accounts receivable aging and assist with collections follow-up
• Respond to customer inquiries regarding invoicing, pricing, and tax-exempt status
• Track and record incoming customer payments

Project Accounting & Job Cost Support:

• Reconcile project costs and identify discrepancies
• Review labor allocations and job cost reporting
• Code invoices and credit card transactions to appropriate jobs and cost categories
• Support subcontractor payment processing and documentation review
• Assist with certified payroll tracking and project-related reporting

Compliance & Administrative Support:

• Process and maintain lien waivers
• Manage and track tax-exempt certificates and supporting documentation
• Support business license renewals and regulatory filings
• Assist with contractor prequalification packages and compliance requirements
• Maintain organized project and accounting records

Qualifications:

• Strong Microsoft Excel skills including:
• Pivot Tables
• VLOOKUP and XLOOKUP functions
• Data analysis and problem solving
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to manage multiple priorities and deadlines

• 1-3 years of experience in billing, accounting support, accounts receivable, or project accounting
• Construction industry experience
• Exposure to job costing and project accounting processes
• Experience with lien waivers, payment applications, or compliance documentation
• Experience with construction ERP systems such as Trimble Viewpoint Vista

Education:

• Bachelor's degree in Accounting, Finance, Business, Construction Management, or a related field preferred
• Recent graduates with strong Excel skills and internship or accounting experience are encouraged to apply

Work Environment:

• Fully onsite position
• Some flexibility in scheduling and occasional work-from-home opportunities when business needs allow
• Collaborative team environment with close interaction across accounting, finance, and operations

Compensation & Benefits:

• Starting at $50,000 annual base compensation and going up based in experience
• Overtime opportunities available
• Company performance bonus program with potential payouts up to 25%
• Career growth opportunities within a stable construction organization

If you enjoy working with numbers, solving problems, and supporting large-scale construction projects through billing and project accounting, we'd love to hear from you.